Please Explain Storage capacity usage

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Posted on by DanielPowerUser

Hi together,

I can't find clear information about the storage capacity usage so I try my best here.

In the following screenshot you can see the storage capacity usage of my tenant. And my question is: what is the impact of for my tenant or PowerAppss environment when the file storage is over capacity? Do I have a problem with creating new powerapps etc.?
Can anyone explain this and maybe what is the impcat when database/log storage is over capacity?

Kind regards

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Microsoft Dataverse with Power Apps

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Drew Poggemann 9,287 Most Valuable Professional on at

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Hi @DanielPowerUser ,
The following page from Microsoft articulates the details on what happens when you exceed capacity. https://docs.microsoft.com/en-us/power-platform/admin/capacity-storage

Changes for exceeding storage capacity entitlements
We're making changes for what happens when an organization's storage capacity usage is greater than the capacity entitled or purchased via add-ons. If you exceed your storage capacity, you'll receive notifications alerting you to the over-capacity usage. These notifications will occur as alerts in the Power Platform admin center. The following admin operations will no longer be available when a tenant exceeds storage capacity entitlements:
Create new environment (requires minimum 1GB capacity available)
Copy an environment (requires minimum 1GB capacity available)
Restore an environment (requires minimum 1GB capacity available)
You will continue to get alerts that you are over the capacity identified but I don't know of any other system restrictions that are applied automatically, example is I don't think it will "stop" you from saving a file
What I always work with customers is to get 1 Power Apps Per User license in their environment and this will provide 10GB of database storage and 20GB of file storage. They can then add Power Apps Per App licensing above this for their users if < 2 apps for each user.

Hope this helps.

Thanks,

Drew

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DanielPowerUser 11 on at

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@dpoggemann Thank you for your replay. So for me if i dont want to create/copy new environments I can ignore the warnings and continue working as if nothing was (Keep creating Apps, Upload pics etc.)?

Kind regards

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Drew Poggemann 9,287 Most Valuable Professional on at

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As far as I understand there is no hard "stop" but that doesn't mean that Microsoft won't change this. Overall they will want you in compliance with the storage limits so I would purchase the add-on storage to be confident that to impacts will occur.

Please accept solution if this answers your questions.

Thanks much,

Drew

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Vidanaw 179 on at

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@dpoggemann
What you mean by "What I always work with customers is to get 1 Power Apps Per User license in their environment and this will provide 10GB of database storage and 20GB of file storage. They can then add Power Apps Per App licensing above this for their users if < 2 apps for each user."
With Per App license will give only 25MB for DB for one license? How come 10GB.
Sorry trying to understand the best way to go.
Thanks.

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Vidanaw 179 on at

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Found the answer to what you have mentioned, thank you.

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Drew Poggemann 9,287 Most Valuable Professional on at

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hi @Vidanaw ,

Great! If answers your question, please Accept the solution to help others or Like if only helped.

Thanks much,

Drew

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Drew Poggemann 9,287 Most Valuable Professional on at

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Sorry I see you did above.

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Vidanaw 179 on at

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@dpoggemann
One more question
Our organisation planning to go with the Power App Per-App based license model. We are planning to buy 100 licences for 100 users and one license Per user-based license.
So the total Database capacity will be 50MB X 100 = 5 GB + 10GB (by default as of the first sucbscription as per user based)
File capacity = 400MBX 100 = 40 GB + 20GB (by default as of first sucbscription)

Can you please give me a rough estimation of how many records will be able to store on the above figure (database capacity) and how many photos will be able to store on file storage ( file capacity)?
I know it depends on the number of fields, number of entities, photo qualities, etc, but I would like to know your experience.
Many thanks.

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Drew Poggemann 9,287 Most Valuable Professional on at

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Hi @Vidanaw,

Actually just answered the Database capacity in your other post :). I don't have good data on the File capacity at this point.

Thanks,

Drew

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Hilda Steyn 271 on at

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Hi @dpoggemann
I am very late to this party, so I apologise beforehand.
I came across your reply to the original post today and I am very confused. Please help. If I look at the Power Apps pricing, a Power Apps per User license is $20 per month and will give 250MB of database capacity and 2GB of file capacity. What am I missing? Did MS change this from when the original thread started?
Regardless, am I understanding correctly - if we buy a Power Apps per User license, the capacity that comes with it, is automatically available for Dataverse and not necessarily bound to a specific user?

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