Unanswered

Power Apps Edit Form overwrites existing data

(0) Share

Report

Posted on by EP1846

Hello,

I have a problem when editing existing records. I have existing records in my sharepoint list and I want to retrieve them from the gallery. But since I need to make adjustments every now and then, I want to edit individual entries. But for this I want to create a new record without overwriting the existing one.

SubmitForm() overwrites my existing entries. Is the a way, how i can edit my existing entries with creating a new form like NewForm()? I do not want to transfer everything manually.

Thanks for helping me!

Categories:

Building Power Apps

I have the same question (0)

All responses (5)

Answers (1)

NandiniBhagya20 4,667 Super User 2024 Season 1 on at

Like (1)

Report

Hi @EP1846 ,
SubmitForm(FormName) function in Power Apps can overwrite (edit) or create a new entry in the data source depending on the form mode. So if you have set you form mode as edit and when you navigate to your form you use NewForm(FormName) function, it will open in New mode (entry creation mode). If you would like to edit/update existing entries, let the form mode be Edit, add Item property to your form - LookUp(ListName, ID=Gallery.Selected.ID) and use EditForm(FormName) function with Navigate function to open the form in Edit mode.

Was this reply helpful? Yes No
Verified answer

Ethan_009 4,838 Moderator on at

Like (0)

Report
Hi @EP1846 ,

You can use Patch function in this case,
Let's say you select a record and navigate to Form where you have the gallery selected data.
Add a button for creating new Record with existing records as follows:
//OnSelect of the Button Patch( <Datasource>, Defaults(<Datasource>), { <fields>: <datacardvalues> } )

Hope this helps

Was this reply helpful? Yes No
shanecosgrove 62 on at

Like (0)

Report

Due to the Items property of the form being set to the selected record - I don't think you can submit it as a new entry.

One solution would be to create a new form and set its items to Defaults("Your Datasource") and then for each Datacardvalue set it to Gallery1.Selected."Each DataCard Value". You could then set the visibility of this form to false and use the submit button to submit this form rather than the original items form.

Was this reply helpful? Yes No
Cr1t 555 on at

Like (0)

Report

@EP1846
Hi please follow the steps.

In a new screen add a Edit form.
Edit form Data source --> Add your SharePoint list.
Edit form items --> Gallery1. Selected

Add a Edit icon from icon
OnSelect of Icon --> EditForm(nameofyoureditform); Navigate(screen where editform is present)

Submit button on edit form screen.
SubmitForm(Name of your edit form)

Let me know if this works.

Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.

Was this reply helpful? Yes No
EP1846 15 on at

Like (0)

Report

Thank you so much! It worked for me.

Was this reply helpful? Yes No