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Creating an acknowledgement form

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Posted on by bluphoto7

Hi all. I've never user PowerApps so far and am only just getting my head around Sharepoint and Power Automate, but I'm at a stumbling block which I think might be solvable by using power apps.

I have a sharepoint list for which each item on the list uses list item approval cycle. Once a new item is APPROVED, I want to send a mail using Power Automate to all interested parties requesting that they "acknowledge" that they have read the newly approved list item contents.

So, I need the email I send them from PowerAutomate to contain the List Item ID and version, and I they need to click on a link or button in that email which says "Acknowledge".

Seems simple to do in Power Automate really, but my company doesn't allow use of the HTTP request parts of Power Automate which is how I would normally do it. So I'm hoping that power automate might get me round the solution instead - unless anyone can think of another simple solution that I've not considered.

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WarrenBelz 154,943 Most Valuable Professional on at

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Hi @bluphoto7 ,

Here is a good video on Approval Flows from @RezaDorrani

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bluphoto7 10 on at

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Thanks Warren. I watched the video though it was very much talking about the pre-approval/approval phase, and not the post approval "distribution" phase for a document.

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WarrenBelz 154,943 Most Valuable Professional on at

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@bluphoto7 ,

It really does not matter what "stage" a process is at - if you want other people to "acknowledge" something (and then action it when done), an approval flow will do the job.

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bluphoto7 10 on at

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Thanks Warren. The issue is I need up to 40 people to acknowledge receipt of the document, but not necessarily all might respond (or need to respond)
In order to record the acknowledgement from each responder using an approval workflow, I think I'd need to keep the flow running indefinitely (or at least until the full number of stakeholders had responded). I could be wrong though.
Is there a way, using approvals, to record thirty responses out of forty notifications, without leaving the flow hanging? What if user number 31 responds a month later?

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WarrenBelz 154,943 Most Valuable Professional on at

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Hi @bluphoto7 ,

Unfortunately it is worse than that - the first response will trigger the next stage unless you hard-code the 40 parallel "branches" (all with a next stage). If the users are all internal, you could "deep link" a canvas app that simply writes a line to a SharePoint list with the ID of the "Parent" in a field and then count the responses.

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bluphoto7 10 on at

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I'm already looking at learning about canvas apps. but that's a whole new ball game for me.
Have posted a cry for help on the powerapps group.

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