Create document library

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Posted on 3 Jul 2021 13:35:02 by FatyNab

Hi, I'm new with power automate. May I know if possible to create a document library for all staff but with a condition like this:

User sign-in -> view & edit folder that belongs to them and cannot view other staff folder -> supervisor can view&edit only people in their department.

I hope someone will help me with example how to solve this problem.

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Expiscornovus 31,732 Most Valuable Professional on 05 Jul 2021 at 18:06:02

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Re: Create document library

Hi @FatyNab,

My first question would be how you are determining that 'folder belongs to a user'? Are you tagging the folders with metadata or does the folder have the name of the staff member?

Below are a couple of examples of type actions you probably can use in your scenario.

1. Send an HTTP request to create a new library. This is using the REST API:

https://docs.microsoft.com/en-us/sharepoint/dev/sp-add-ins/working-with-lists-and-list-items-with-rest#working-with-lists-by-using-rest

BaseTemplate 101 is the number for a Document Library btw

{ "AllowContentTypes": true, "BaseTemplate": 101, "ContentTypesEnabled": true, "Description": "My list description", "Title": "@{variables('LibraryName')}" }

2. Create new folder action which uses the id of step 1. Below expression is used in the List or library field as a custom value.

outputs('Send_an_HTTP_request_to_SharePoint')?['body']['Id']

3. Grant access to the new folder for Jane Doe, using the id of the folder of step 2. Below expression is used in the Id field as a custom value.

outputs('Create_new_folder')?['body']['ID']