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Triggering a flow from PowerApps using Owner's credentials

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I have a flow that I want to trigger from PowerApps using the owner's credentials. At the moment, the triggered flow uses the user's credentials which does not have the permissions to do certain actions. Is there a way such that a user can trigger the flow but it uses my credentials (the flow owner)?

Some background:

This flow will modify the permissions for an item that is created in a SharePoint list. I am aware that typically such flows are triggered from the SharePoint list itself when an item is created. However, that can take up to a minute to trigger after an item created and others users will have access to the item during that period.

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Building Power Apps

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WarrenBelz 153,117 Most Valuable Professional on at

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Hi @Anonymous ,

Without knowing the the full details of your process, I can make one suggestion.

A Flow can be triggered from the SharePoint action "When an item is created or modified",so writing your parameters to a new record in a SharePoint list may be a direction you can consider.

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iAm_ManCat 18,228 Most Valuable Professional on at

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Hi @Anonymous

Have you considered having a 'PermissionsSet' column true/false that when the item is created from the PowerApps is set to false, then you have your Power Automate flow 'When an item is created' running under your account do the following:

Set the permissions

Change the column value to True

In your App, filter galleries and etc to only show items where PermissionsSet=true, that way your users will not be able to interact with a record until the item has had its permissions modified.

Cheers,

Sancho

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Community Power Pla... on at

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Hi @WarrenBelz ,
Thank you for your suggestion. However, I would like to avoid using the "When an an item is created or modified" trigger because it takes awhile (sometimes over a minute) before the flow triggers. In between the item creation and the flow triggering, users will be able to access the item. Is there any way around this?

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Community Power Pla... on at

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Hi @iAm_ManCat ,

That seems to be a decent workaround if there is no other way to avoid using the "When an item is created or modified" trigger. Thanks for that

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iAm_ManCat 18,228 Most Valuable Professional on at

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No worries, happy to help - I do a lot of these workarounds myself as we are primarily SharePoint-based at the moment so always good to have a think about these kinds of situations.

Cheers,

Sancho

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WarrenBelz 153,117 Most Valuable Professional on at

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Hi @Anonymous ,

The premium connectors require the appropriate licence. If there was an easy workaround, the licencing model would be irrelevant.

I generally find 20-30 seconds is all that is required to receive the result. I also send an email back to the user at the end of the flow (I write the email address to the list item) to let them know what ever is available is present.

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