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export data verse data to VM SQL

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Posted on by My_connect

One of the requirements we are facing is synch application (all tables) data to VM SQL on daily or weekly depending on project

Like 'Get data' in data verse, I dont see out of the box options for data verse to synch or export data on schedule to SQL.

I've been looking around for best approach and landed on two suggestions

- Microsoft Dynamics 365 - Data Export Service

- Power automate

Which is the best option or any other suggestions ?

Thank you

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Microsoft Dataverse with Power Apps

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My_connect 83 on at

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Just attempted to add data export service and ended up with this error
- installation failed
Thank you

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ChrisPiasecki 6,422 Most Valuable Professional on at

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Hi @My_connect,

The Data Export Service is definitely the best option to go with In my opinion, but will only work if you have Dynamics 365 apps in the environment. You'll experience the error you just mentioned because the Post entity does not exist, which is only available with Dynamics 365, not a vanilla Dataverse environment.

Power Automate is okay for low to medium volumes of data or deltas, as there are throttling/quotas that can be quickly exceeded if you're not careful.

Dataflows or Azure Data Factory would be your best bet for scheduled data export.

https://docs.microsoft.com/en-us/powerapps/maker/data-platform/import-export-data

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Fubar 8,487 Super User 2026 Season 1 on at

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I may be wrong but I thought the Data Export Service was replaced by the 'Export to Data Lake' (under Data in the make.powerapps.com interface) - this uses the Dataverse change tracking to push 'near realtime' (rather than a particular schedule) updates to a Data Lake, you can then report on it or implement a Data Warehouse and use other Analytic services. Using the Export to Data Lake should give you the capability to perform time series reporting etc.

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ChrisPiasecki 6,422 Most Valuable Professional on at

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Hi @Fubar,

Both options still exist. Export data service is the near real time push that was based off change tracking. Others may be more familiar/comfortable sticking with SQL to do their reporting on as opposed to the unstructured data lake, which is really just Azure Blob Storage under the hood from my understanding.

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My_connect 83 on at

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Thank you for comments @ChrisPiasecki

So we dont have azure data lake, im looking toward Data Export Service dynamics 365 app as potential solution.
Does anyone know how much does it cost to get this module.

I feel like power apps is not fully baked in solution we need to buy so many things to move this to production. Wish there was easier licensing solutions.
Thank you

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jolanger 26 on at

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There's no extra cost for data export service itself, its included with Dynamics 365 subscriptions. However there are som prerequisites, like an Azure Sql database etc, all listed here
https://docs.microsoft.com/en-us/power-platform/admin/replicate-data-microsoft-azure-sql-database

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ChrisPiasecki 6,422 Most Valuable Professional on at

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Hi @My_connect,

No costs for the Data Export Service itself, but yes indirectly there are other costs such as for the Azure SQL database, Azure Key Vault.

While I understand it's a bit frustrating, it's a bit unrealistic to expect everything that you can integrate with come bundled in with the cost of PowerApps. E.g. Integrating with an ERP system doesn't account for the cost of the ERP itself. What PowerApps provides is several connectors and methods to integrate with and import/export data out of your system. I can say from experience that having to develop integration from scratch is very costly and time consuming.

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My_connect 83 on at

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Hi @ChrisPiasecki thanks for the comments.

I'm not expecting unrealistic here, its rather a simple situation our organization has SQL DB on a VM, DBA needs power apps data (Data Verse) to be loaded into this SQL DB and synch changes as needed.

Options ?
- Data Export Service
- Power automate ( not a good options for multiple tables)

And when tried to install Data Export Service add on im getting an error as mentioned in earlier post. Looks like we need Dynamics 365 licensing to make this addon running.
Only frustrating part is if im able to get data from 200+ connector, why isn't there an simple synch back option or export to SQL.

Regards

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ChrisPiasecki 6,422 Most Valuable Professional on at

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Hi @My_connect,

Azure Data Factory or SQL Server Integration Services (SSIS) would be your next best bet for synchronizing to a SQL Database.

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