Power Platform Community Forum Thread Details

Newbie here - so many ideas, but so hard to execute!!

I have created multiple forms on powerapps that the user needs to fill out.

1) At the end of the forms, I would like the user to find their manager and submit it for approval. (I put a combo box and linked it to the office365users. I then put a "SUBMIT" button for the user to click on to send it to the manager).

2) The manager must review what the user filled out. If the manager accepts what the user has provided, then they can press submit. This would then export everything that the user filled out into a sharepoint list. If not, the manager can press a button to return it back to the user to revise.

How can I execute this? Do I need to create multiple powerapps forms, one for USER, and one for MANAGER?

Categories:

Building Power Apps

Hi @mashimaro89 ,

Submit button should always create new item in SP list for approval. Temporary data can be sent to others via an Email but that won't initial an actual approval process. Users can't wait for approval on a running application, which can be pending indefinitely. Data is missing when the App is closed. So, you need a Status column in SP list. Users submit new record to the list with status pending to approve and send an Email to the manager with the link to this record or a deep link of the App to this record. When manager check the email, they can click the link to navigate to the list and approve or click the deep link to open the App and approve.

Please refer to below blog about PowerApps deeplinking:

www.matthewdevaney.com

and the video:

PowerApps Deep Linking - Send a direct link to a specific record/screen in your app with parameters - YouTube

Contrarily, when the manager approve/reject the approval, the App can also send an Email to the requestor, telling them the status is changed, if reject ask them to modify and resubmit the request.

Best regards,