Licencing Costs (Power Apps, Automate, BI)

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Posted on by dash_7

Hello!

In my organization every user has M365 E3 licenses.

I now need to create two canvass apps. Both need premium connectors (azure sql) - and maybe also premise datasources.

Both apps will at some point make use of Flows. I am also thinking of using PBI within the apps.

Can you please give some information on which plans I am missing and what the costs/user would be!

What additional licences do I need as the creator of the apps/flows?
What additional licences would the users need to use these apps? I would assume that users would need a PBI Pro license if I include PBI Reports in the apps, right?

Thank you!

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Governance & administering

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alrezac Microsoft Employee on at

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Hi,

Based on your requirement for 2 canvas apps plus Premium connectors such as Azure SQL, and on-premises data sources you will have to purchase one of the two licenses below. You have two options, Power Apps per App plan for $10/month which will be enough for the 2 canvas apps since the limit is 2 apps per license. Or if you would like to have a more unlimited option for future apps you can opt for the Power Apps per User plan for $40/month.

Depending on how many users will be engaging in the creation or modification of the apps you will need a license for each user. Also please keep in mind that Power Apps licenses will not be shared across the entire tenant since they are a per user license.

For more information please refer to these links

https://go.microsoft.com/fwlink/?LinkId=2085130&clcid=0x409

https://powerapps.microsoft.com/en-us/pricing/

Regards,

Alex

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Community Support Team _ Alex Rezac
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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dash_7 77 on at

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thank you @alrez !

just two quick follow up questions:

1. What do you mean by "Also please keep in mind that Power Apps licenses will not be shared"?
2. You did not mention Flow/Power Automate. Is this covered by the PowerApps licenses or is this already inclueded in M365 E3?

Thank you!

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P_Paul 53 on at

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Hello
1. This mean every user need to have own license. For example if you create an app using premium conector, every user of this app need 1 premium license.
2. If you create a flow with premium concentor you need premium license.
Generally M365 E3 license is weak because you can only create canvas apps w/o any premium conectors and flows w/o any premium conectors. Actually the price for dataverse and premium stuff is huge.
Here is some nice FAQ about it: https://docs.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq
Also you must consider the API calls limit.

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