Capture the name of the person who changed the drop down value to submitted

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Posted on by cyberco01

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Hi All,

I have a PowerApps Form linked to SharePoint.

In that I have a drop-down with status - Draft, Submitted, Closed.

I need to capture the name of the person who changed the value of the drop-down to Submitted only.

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Building Power Apps

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CNT 10,921 Super User 2024 Season 1 on at

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@cyberco01In the OnChange of the drop-down, check if Self. SelectefText="Submitted" and capture the currently User name there using, Office365Users.MyProfile().DisplayName

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cyberco01 480 on at

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@CNT So do i need to create another person group field for that so that name is stored?

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CNT 10,921 Super User 2024 Season 1 on at

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@cyberco01 if you want to store just the name, single line of text would do. But if you want to refer to that person itself, you need to create a person or group field. Depends on your requirement.

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cyberco01 480 on at

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@CNT, Kindly guide me where the above code can be written on the person group field to capture who changed the status to Submitted.

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CNT 10,921 Super User 2024 Season 1 on at

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@cyberco01 Place this code in the OnChange of the drop down (replace yourSPList, the record to be patched & personColumn as per your need),

If(Self. SelectefText="Submitted", Set(varPerson,{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser", Claims:"i:0#.f|membership|" & User().Email, Department:"", DisplayName:User().FullName, Email:User().Email, JobTitle:"", Picture:"" }); Patch(yourSPList, the record to be patched,{personColumn:varPerson}) )

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cyberco01 480 on at

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@CNT Thanks for the response.
Please guide me on how I can get the record to be patched. The ID field on my list is the unique identifier for each record.

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CNT 10,921 Super User 2024 Season 1 on at

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@cyberco01 I'll like to know 2 things,

1. Where are you capturing the information, is it in an EditForm?

2. When do you want to Patch the changes - as soon as the status changes? or when the user click a submit button?

It would be helpful if you could share some screen shots.

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cyberco01 480 on at

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@CNT , Below is the screenshot of my form. The single form handles edit, new, and view.
The highlighted drop-down has values - Draft, Submitted, Closed.
I need to capture the name of the person who changed the drop-down value to 'Submitted' in a Person-Group field.
The process will be - the user will change status to Submitted and click on SAVE on the form.
This value of the new Person Group need not change if any other changes to other fields are done to the form.
It just needs to capture the value when the status is changed to Submitted.

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CNT 10,921 Super User 2024 Season 1 on at

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@cyberco01

In the OnSave of SharePointIntegration,

do the following....

SubmitForm(SharePointForm1); If(Combobox.Selected.Value="Submitted", Set(varPerson,{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser", Claims:"i:0#.f|membership|" & User().Email, Department:"", DisplayName:User().FullName, Email:User().Email, JobTitle:"", Picture:"" }); Patch(yourSPList, SharePointForm1.LastSubmit,{personColumn:varPerson}) )

** remember to replace Combobox, SharePointForm1, yourSPList, personColumn as applicable.

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