web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Apps / PowerApps submit, but ...
Power Apps
Unanswered

PowerApps submit, but not read - Sharepoint

(0) ShareShare
ReportReport
Posted on by 16

Hello all. 

I’m trying to build a form from a Sharepoint list for my entire workforce to use. However, I only want personnel to be able to submit the data and not read. I then want a single team to be able to use/access the data afterwards. I know this is pretty achievable through powerapps itself, but don’t want users accessing the data from the back end. Is this possible without Dataverse? 

I’m thinking I could potentially set up a flow, to automatically move or copy the submitted form data from an open sharepoint list that everyone can contribute, to another identical list, which has restricted permissions for my review team. The next stage would be to automatically delete the data from the open list to prevent anyone else (even) the person submitting being able to view. Any ideas? 

Categories:
I have the same question (0)
  • Pstork1 Profile Picture
    69,513 Most Valuable Professional on at
  • Mr_S_Ball Profile Picture
    16 on at

    Many thanks for this. It is along the lines of what I’m looking for, but still doesn’t prevent the user submitting a form from being able to later read or view what they have submitted. I’ll have a play with automate to see if there’s a solution on there. Cheers. 

  • Pstork1 Profile Picture
    69,513 Most Valuable Professional on at

    In the video the user doing the submission only has read access to the SharePoint list, so they can't edit what they have submitted.  It should be possible to change that so that they submit locally to a collection and then the values in the collection are submitted by the flow to the SharePoint list.  In that case the user wouldn't need any access to the list itself.

  • cha_cha Profile Picture
    4,932 Moderator on at

    Hello @Mr_S_Ball 

     

    Had the same concern before.

     

    First on the SharePoint List, here is what I did with the settings only allow users to make see what they created and be able to view what they created (i know this is not what you want but keep on reading)

    cha_cha_0-1670684193456.png

     

     

    Then in PowerAutomate, this is what I did. For the role, I actually choose just the Edit option.

    Full MS Documentation here:

    https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/guidance/manage-list-item-file-permissions

     

    cha_cha_1-1670684739981.png

     

     

    Please test it cause I don't have access to that dev environment anymore. It's a rough scratch from my memory. I think you might need to make a few more tweaks but I hope you get the idea.

     


      ✔️
    Just in case my response helped you solve your problem, please mark/accept this as a SOLUTION This helps community members if they experience a similar issue in the future.

     

      🔗
    🕸bistek.space  🐦 @cha_bistek  📺 @BisTekSpace 

     

  • cha_cha Profile Picture
    4,932 Moderator on at

    Hello @Mr_S_Ball 

     

    Had the same concern before.

     

    First on the SharePoint List, here is what I did with the settings only allow users to make see what they created and be able to view what they created (i know this is not what you want but keep on reading)

    cha_cha_0-1670684193456.png

     

     

    Then in PowerAutomate, this is what I did. For the role, I actually choose just the Edit option.

    Full MS Documentation here:

    https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/guidance/manage-list-item-file-permissions

     

    cha_cha_1-1670684739981.png

     

     

    Please test it cause I don't have access to that dev environment anymore. It's a rough scratch from my memory. I think you might need to make a few more tweaks but I hope you get the idea.

     


      ✔️
    Just in case my response helped you solve your problem, please mark/accept this as a SOLUTION This helps community members if they experience a similar issue in the future.

     

      🔗
    🕸bistek.space  🐦 @cha_bistek  📺 @BisTekSpace 

     

  • Mr_S_Ball Profile Picture
    16 on at

    Many thanks. I’ll give this a try when I’m back in the office on Monday. 

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Season of Sharing Community Challenge Launch!

Jump in, show your community spirit, and win prizes!

Kudos to our 2025 Community Spotlight Honorees

Expanding mentorship, skilling, and AI innovation

Congratulations to the April Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Apps

#1
Vish WR Profile Picture

Vish WR 414

#2
Valantis Profile Picture

Valantis 387

#3
timl Profile Picture

timl 344 Super User 2026 Season 1

Last 30 days Overall leaderboard