Can we delete record with Business Process Flow ?

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Posted on by Voltes

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Hi,

As subjected, can we delete a record with with Business Process Flow ? Lets say within certain condition, if this condition meet / does not meet, delete the record.

Thanks,

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Microsoft Dataverse with Power Apps

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Drew Poggemann 9,287 Most Valuable Professional on at

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Hi @Voltes ,
You can execute a workflow within the context of a stage or globally within the Business Process Flow but it is the workflow that is doing the delete, not the BPF. Another approach would be to do with Power Automate flow based on a trigger of a certain condition.

Hope this helps. Please accept if answers your question or Like if helps in any way.

Thanks,

Drew

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cchannon 4,702 Moderator on at

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BPFs include Workflow steps that can execute when entering or leaving a BPF stage. You can have the workflow do your validation and delete.

You can also fire a Flow from BPFs on a "Flow Button", but it prompts for AD creds even though people are logged in, which users often find irksome.

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Voltes 265 on at

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Hi both,

Any good YouTube video how to setup all this ? I look for this BPF thing, but usually only give an example of change some value / stages and stuff, not delete the record.

As well as about the Workflow, haven't found a good video example.

Thanks,

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Drew Poggemann 9,287 Most Valuable Professional on at

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Hi @Voltes ,

Some examples:
Workflow
https://www.youtube.com/watch?v=09ngrtKbuio
https://docs.microsoft.com/en-us/dynamics365/customerengagement/on-premises/customize/workflow-processes?view=op-9-1

Business Process Flows
https://www.youtube.com/watch?v=3aJPD4ApZVg

Hopefully these help.

Thanks,

Drew

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Ram Prakash Duraisamy 5,593 Super User 2025 Season 2 on at

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Dear Voltes,

As per Out of box behavior we cannot delete a record from Business Process flow,
Instead you can use any one of the flow to achieve the same

1. Create an action and call the action from the BPF to delete a record
2. Create a workflow and on change of BPF trigger the workflow to delete a record(based on a field)

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Voltes 265 on at

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Hi @rampprakash

Any video for the deletion using the action stuff ? (no 1)

Thanks,

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Ram Prakash Duraisamy 5,593 Super User 2025 Season 2 on at

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Hi Voltas,

There is no video available, I will do the same and update you,

For now I have written blog please find the link below

https://microsoftcrmtechie.blogspot.com/2021/08/delete-record-using-bpf.html

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