Power Platform Community Forum Thread Details

Checking if the license is worth it.

Hello. Appologies if this question is dense. I'm thinking of a project and would like to figure out if the licensing is worth the bother before I get too deep. I don't do Power Apps at all and want to use this project as a way to learn.

So I have an enterprise 365 license right now with me as the only account.

The thing I want to build is this. I've got data tables in a model where users can, through a web interface, get a filtered current state of the data in the form of a dashboard, but where they can engage in other screes to either transact (append new transaction data to the data tables) or modify existing data. I'm only talking about myself and maybe 10 other users at most.

My understanding is I can build this with dataverse tables. Is that correct?

My goal is to set it up so I don't need to license 365 accounts to my users and that they can transact anonymously over the web. (I'm not that interested in authentication at this stage.) Is that possible?

Thanks in advance for any wisdom the community cares to share.

Thanks.

Categories:

Management

Hello @NewAndConfused,

Your Microsoft 365 license, e.g. E3 or E5, contains seeded use rights for Power Apps. This means that you can use Power Apps with certain limitations.

If you have no Microsoft 365 license, and no Premium Power Apps license, you have no use rights for Power Apps at all. If it is your goal to set up a Power App for users without having to use any license, I'm afraid this is not possible.

There is an option for accessing data in Dataverse anonymously and without directly having a license assigned using Power Pages. However, you would either have to pay for each anonymous visit (or buy a discounted package of many visits).

If I understand you correctly, you want to limit licensing costs as much as possible. To do this, you could either use SharePoint Online or Dataverse for Teams as a data source. Both can be used within the seeded licenses included in the Microsoft 365 licenses. This is usually considered the cheapest method because most users have qualifying Microsoft 365 licenses. If you use SharePoint Online and it's okay for your users to work on the list directly without using your Power Apps app, you could look into anonymous access to SharePoint Online lists.

The Power Platform licensing guide is really helpful too.

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