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Power Apps
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What would you do?

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Posted on by 2

Please bear in mind that I am an end user not a developer (this is what Powerapps & Flow is all about right?!)  We have a legacy MS Access LOB application that hasn’t been developed since Access 2000 days.  However it runs in Access 2016 no problem and there are only a handful of users at this time.  It’s pretty simple, being a client & case management app with a small amount of reporting.  The main functionality is that it can write a record to a CSV file to create merged client letters & documents in Word.  I need to retain this data merged document functionality but not necessarily in the same manner.

 

We are Office 365 subscribers and it’s time to modernise & start exploiting the data better + also explore workflow automation. So what would be the best way to store the data to build an app in Powerapps? 

 

It appears as though I might be able to migrate the Access 2016 DB to an Access Web App, then make a SQL Server connection in Powerapps.  I’m open to using CDM/CDS but not sure what the exact benefits would be, there also appears to be additional on going costs involved.  The dataset isn’t exactly large so it might also be possible to use Sharepoint Lists or even and Excel Spreadsheet backend stored in Onedrive for Business. Any advice would be appreciated!

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  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hey Toby,

     

    If I was you I would look at using SharePoint as my datasource as its going to be the easiest to use in my opinion. If your existing database would fit in an Excel speadsheet i.e it's not particulary relational and more... listy 😉 than a SharePoint list would be good. You could then use PowerApps as your interface and Flow to start creating your CSVs.

     

    Dan 🙂

  • v-micsh-msft Profile Picture
    Microsoft Employee on at

    Hi @TobyHeaford,

     

    I am not quite sure I understand your scenario, as I don't know much about the things related with MS Access LOB application.

    I will try to share some information related with PowerApps usage, hope that could be helpful for you to consider which (Data Source) to use.

    Please first take a look at the licensing for PowerApps:

    Choose the right plans for your team

    If you would like to use Common Data Service, then you might need to purchase PowerApps Plan 1 or PowerApps Plan 2.

     

    PowerApps uses connections to connect with DataSrouce, and the connection list could be found under:

    Connections list for Microsoft PowerApps

    For users within the organization to use this app, we need to share the App:

    Share an app

    Share app resources

    If the data is not too large, then I would also suggest to take use of SharePoint list, as there are demos which you could follow with:

    Generate an app(SharePoint list)

    Regards

  • TobyHeaford Profile Picture
    2 on at

    Thanks and also to Dan for the advice.  LOB = Line of Business application.  Will start with Sharepoint Lists and see how we go,  looking forward to seeing what can be produced!

     

    Regards,

    Toby

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Let us know how you get on 🙂

     

    Dan

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