Business Process Flow, multiple records of the same entity

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Posted on by johnecheck

Hello,

My team is building a Business Process Flow in a model-driven Power App, using several custom entities.

Currently, our business process flow spans two entities. Entity A is the primary entity, and is the entity for most of the stages. A has a 1:N relationship with entity B, and entity B is the entity for two of the stages. The first stage for B works as desired, allowing the user to select a related B record before they progress to the stage. The desired behavior for the second stage for B is identical, we would like the user to again select a related B record for the second B stage, so the two stages can optionally operate on different records.

However, it seems that the record selected in the first B stage becomes selected by the business process flow, meaning that the user is not prompted to select a second record as they move to the second B stage. The same record shows up for both stages.

Is there any way to change this behavior to allow one business process flow to span multiple records of the same entity on different stages?

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Microsoft Dataverse with Power Apps

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EricRegnier 8,720 Most Valuable Professional on at

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Hi @johnecheck,

That's an interesting requirement. I had a play with it and from the BPF designer it is not possible to do so. Unfortunatey the designer assumes the table is the same record as the previous steps even if a different relationships between the same table exists and so we can't pick the relationship name like this (when the previous step is on a different table):

I tried to edit the BPF table from backend with sync workflow that sets a new B record on the second B stage but that didn't work either. I suggest to submit the idea at https://powerusers.microsoft.com/t5/Power-Apps-Ideas/idb-p/PowerAppsIdeas and I'll vote!
Probably what you didn't want to hear but hope this clarified...

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johnecheck 9 on at

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Thank you for the information, I've created a suggestion. https://powerusers.microsoft.com/t5/Power-Apps-Ideas/Allow-multiple-records-of-the-same-entity-in-Business-Process/idi-p/1821778#M37349.

My team was able to find a workaround by removing the already selected record from the BPF as the stage prior to the second stage for the entity. This solution is imperfect, as the previously selected record can no longer be accessed through the BPF once this happens, and the second selected record appears for the first stage once it has been selected. Hopefully this can be implemented and my team can improve our solution.

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