PowerApp - Connect to access web app data

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Posted on by VinnyClegg

Im trying to create a power app to connect to data stored in an access web app.

Is this possible?

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Building Power Apps

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VinnyClegg 66 on at

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Further to the above, I seem to be having issues connecting to a "normal" Azure database too.

If anyone could help that would be great

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DeanWang Microsoft Employee on at

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Hi,

At present, PowerApps is unable to connect to Access. I suggest you export Access data to excel or store data in Azure database.

What issues did you meet? Could you provide error message or screenshot about the issue?

More information about Azure SQL Database for your reference:

https://powerapps.microsoft.com/en-us/tutorials/connection-azure-sqldatabase/

Thanks,

Dean Wang

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Steelman70 873 on at

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Yes, it is possible to connect to an Access Web App. I assume that you know how to get the server, database, username and password information from Access, but if not here is how.

Enable Connections for your Access Web App
Open the Access Web App in the Access client
Click the File tab > Info > click Manage within the Connections group
If your Access App is on SharePoint Online, select From Any Location or From My Location to allow connections. Note: If you are on an IPv6 network, you will only have the option to connect From Any Location. In an on-premise installation, these options are not available.
Select either Enable Read-Only Connection or Enable Read-Write Connection
Depending on the previous selection, select either View Read-Only Connection Information or View Read-Write Connection Information
Copy and paste the Server, Database, UserName and Password values into Notepad or Word, or leave the Connection Information window open so you can copy and paste the information from it later.

Then in PowerApps the source type to use is SQL Azure, and you will be asked for a connection string. Use the following

Server=tcp:MYSERVER.database.windows....,1433;Database=MYDATABASE;User ID=MYUSER;Password=MYPASSWORD;Encrypt=True;TrustServerCertificate=False;Connection Timeout=30;

This worked very well for me. Please let me know if anything is not clear.

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VinnyClegg 66 on at

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Is writing to an access web app possible??

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Steelman70 873 on at

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Hello DeanWang, an Access Web App is actually an Azure SQL database back end generated in SharePoint where the web front end is edited in Access desktop. I love it for simple rapid application development but unfortunately it seems Microsoft is not putting any effort in further developing it.

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Steelman70 873 on at

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I assume it is if you use the read-write connection details provided by Access, although I have not tested it yet. I will do later today and confirm.

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VinnyClegg 66 on at

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Whenever I have tried to connect to the back end in other instances, it comes up with asking to configure the IP firewall, which you cant do with the Web app's azure DB

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Steelman70 873 on at

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I can confirm success in writing to the back end of the Access Web App. In Access I left the option of "From Any Location" selected, I am not sure if that is your issue. Also, to be clear I am using SharePoint online (as part of an Office365 subscription) and not on premise.
When you say "it comes up with asking", what is "it"?

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JulianKirkness 16 on at

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I create Access Web Apps and sell them on the App Store and having been looking at Power Apps for a while. It's certainly possible to create read/write connections to AWA databases (as long as they aren't deployed 'locked' which mine are) - this looks like a very promissing way to build a hybrid mobile / web application (which is, after all, what most apps end up being). At the moment, there are limitations on the controls you can bind to the data etc - but I'm sure that will change soon.

I have also tested connecting a Flow to an AWA database and running a Data Macro from the AWA back end (which is basically a stored procedure) within the flow. You can't trigger a flow based on a new record in SQL yet - but it still opens up some possibilities.

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Steelman70 873 on at

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PS It seems that there is a 256 item limit on connections to Access Web App tables but I am trying to figure this out

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