How to fetch 200 records out of 1500 for Power App Gallery.

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Posted on by amsrivas

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Hi Folks!!

Scenario - Excel Table having 1500 + Rows

- I need only 200 rows in Power App

Requirement : To fetch 200 rows from excel based on filter

Issue -

I understood, in gallery, i am not able to fetch record more than 500.

I am in need of only 200 records from excel which having 1500 + rows

Is there any way to read such 200 rows.

Thanks

Amit Srivastava

http://fascinatingsql.blogspot.com/

https://youtu.be/Hoa7rkyUlzs

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Building Power Apps

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Pstork1 68,863 Most Valuable Professional on at

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If you change the data row limit in Power Apps you should be able to read more than 500 rows from the Excel file. The limit can be raised to up to 2,000. There is no other way.

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amsrivas 177 on at

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Hi @Gianluca

My excel source is not static in nature, data will be change every month, plus i need to update this file from Power App as well.

Also, i didn't want to change to the SharepPoint List.

Any way, whether in Gallery, DataTable etc which can read data more than 500 from the excel source.

Thanks
Amit

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Gianluca 68 on at

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Hi Amit.
I guess, your Excel file is *not* static, right?
Second option, if you don't want to increase the limits or think one day you will have more than 2'000 rows in Excel, is to create a Flow that stores your Excel data into SharePoint, e.g. every night. Once the data is in SharePoint you can use delegable funtions in PowerApps.
Cheers,
G.

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Pstork1 68,863 Most Valuable Professional on at

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Take a look at point #1 in the following blog. It will show you how to update the limit.

https://michalguzowski.pl/how-to-overcome-500-items-limit-in-powerapps/

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amsrivas 177 on at

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Hi @Pstork1 ,

Could you please let me know how to increase the limit to 1500.

Thanks
Amit Srivastava
http://fascinatingsql.blogspot.com/
https://youtu.be/Hoa7rkyUlzs

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Pstork1 68,863 Most Valuable Professional on at

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Unfortunately, since Excel doesn't support delegation the only way to do that is to increase the data row limit in Power Apps settings to at least 1,500. You can then apply a filter to the data source to get just the 200 rows you want.

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