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Book a room template

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Posted on by AB21

Hi!

I need some help!

So when someone books a room and the person who does it gets an outlook calendar notification. How do I go by getting this happen in someone else's outlook calendar too (for all bookings) so this one individual is aware of all bookings.

Or Is it possible instead of linking it to outlook calendars, can i link it to a Sharepoint calendar instead?

Thanks in advance for your help!

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v-siky-msft Microsoft Employee on at

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@AB21

It is not possible to modify the Book A Room template to Sharepoint Calendar, it a real heavy workload.
If you want other users to get the event notification, you have to add the users into 'RequiredAttendees' parameter of Office365.V2CalendarPatchItem function, which means you have to invite other users into the event.
Please follow the steps of this thread: sending invites in Book a room app template .
Sik

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AB21 on at

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Hi!

Thanks for this!

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AB21 on at

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I have managed to add the feature but all the emails don't seem to show up in the list? only a few?

and instead of a drop down can it just be a search?

Thanks in advance

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v-siky-msft Microsoft Employee on at

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@AB21

How do you want to search? Could you do some detailed description of your design thought?

And, what does 'all emails don't show up in the list' mean? Could you share some screenshots?

Sik

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AB21 on at

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1. So when you start typing an email address (or display name) it appears without having the dropdown function.

2. When I start typing in a staff member as you can see in the screenshot his name doesn't appear. if I click the drop down menu I see around 30 Users. We have over 250 staff members. Only the users that are in the dropdown menu I can select. Also the users that show up are in alphabetical order and I can only see some of the A ones.

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v-siky-msft Microsoft Employee on at

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@AB21

The default search number of Office365Users.SearchUser() function is 100, you can increase the top number by this:

Office365Users.SearchUser({top:500})

Of course, you can change to use the Text input box, just set OnChange property as follows, everything else stays the same.
Set(VarAttendees,TextInput1.Text)
Note: Ensure to enter the correct Email address, and each address is divided by a semicolon ';' if you want to invite multiple users.
Sik

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AB21 on at

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Thank you for this! Just realised its nearly 2000 users we have!

This seems to only have the number up to 999?
Office365Users.SearchUser({top:999})
Anything more it errors out am I missing anything that will allow me to put 2000?

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v-siky-msft Microsoft Employee on at

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@AB21
No way, the maximum threshold of Office365Users.SearchUser function is 999, it is limited.
Will Page provides a workaround using Flow to hit Graph API by HTTP, then save results into a delegable data source. Reference: https://www.powerappsug.com/communities/community-home/digestviewer/viewthread?GroupId=2243&MessageKey=e5928eca-0cfc-4866-a36d-5b0550c9545a&CommunityKey=9f5c6fd1-bb0c-4ffa-adab-06d3d72c11da&tab=digestviewer&ReturnUrl=%2Fcommunities%2Fcommunity-home%2Fdigestviewer%3FCommunityKey%3D9f5c6fd1-bb0c-4ffa-adab-06d3d72c11da%26%3Ftab%3Ddigestviewer

But If you change to use Text box, that won't be the issue.
Sik

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AB21 on at

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thank you! I will try this.

I have another slight issue, when I pick an email in the combo box and then book a room the person I add into the combo box doesn't get a notification of any sort that they are invited and isn't a slot in there outlook calendar.

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v-siky-msft Microsoft Employee on at

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@AB21

Do you mean the selected users are not invited?
You have to check all RequiredAttendees parameters in Office365.V2CalendarPatchItem function if the selected user has been passed to VarAttendees.

Sik

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