Power Platform Community Forum Thread Details

Hello fellas! 🙂

I have an interesting and challenging project.

Managing users' groups is always confusing when you have so many User's and Positions in the company, specially when they need to have different access restrictions.

So, is there a way to accomplish the following:

1. Select an user from our AD and show their Position, Manager, and list the group membership.

2. Select a new position for the employee and:

a- Filter managers for the new position (leaving out manager of other departments, in this case only employees in HR with manager in their title) and select one for the employee

b- List the group membership of the new position, highlighting the differences between current groups and new groups

3. Save these changes for the employee to AD.

The example above is just illustrative, only the combo box are linked to M365 users.

Thank you all! 🙂

Best regards,

Russ

Categories:

Building Power Apps

Update

Work I've done so far:

1- Able to select users from AD and show their position, manager, and list the group membership

Combobox to find users has this code:

Filter(AddColumns(Office365Users.SearchUser({searchTerm:cmbEmpName.SearchText, top:10}) As Temp, "EmplName", IsError(Office365Users.ManagerV2(Temp.Id))),EmplName=false)

The label text for the position has this code:

cmbEmpName.Selected.JobTitle

Label for manager of the selected user has this code:

Office365Users.ManagerV2(cmbEmpName.Selected.Id).displayName

To load the groups membership of the user I create a Collection by clicking the icon Update next to the User(employee) name:

ClearCollect(AzGroupEmployee, AddColumns(AzureAD.GetMemberGroupsV2(cmbEmpName.Selected.Id,false).value, "colGroup", AzureAD.GetGroup(Value).displayName))

(Tried putting this code on the OnSelect property of the Update icon, but it doesn't work properly)

After creating the Collection, assign the values on a Gallery:

Gallery Items: AzGroupEmployee

The X next to each group is able to remove group membership for the selected user:

AzureAD.RemoveMemberFromGroup(ThisItem.Value,cmbEmpName.Selected.Id);

After removing the membership I rebuilt the Collection to update the Gallery in real time:

ClearCollect(AzGroupEmployee,AddColumns(AzureAD.GetMemberGroupsV2(cmbEmpName.Selected.Id, false).value, "colGroup", AzureAD.GetGroup(Value).displayName))

The Collection for the Employee group membership:

You wanna work with the Column Value to remove/add group membership, value is the Group ID in Active Directory.

2- Assigning new position

Basically the steps to find a new position and listing the groups are the same. What changes here is:

On Active Directory you need to have a templates named after the positions (lets call it User-Templates) you want to have and add the groups membership to the User-Templates
Leave every User-Template's manager field clear in AD, this way you can filter on the New Position combobox to show only the User-Templates and not all users in AD. So the code for New Position would look like this: Filter(AddColumns(Office365Users.SearchUser({searchTerm:cmbPositions.SearchText, top:10}) As Temp, "Positions", !IsError(Office365Users.ManagerV2(Temp.Id))),Positions=false)

To add a group membership to the employee I added the + icon next to the name's group for new position with this code: AzureAD.AddUserToGroup(ThisItem.Value, cmbEmpName.Selected.Id).

This is how it looks so far:

The background of the Employee's group membership (left) will be green when the employee is already member of one of the groups for the new position, and the background will be some sort of pink on the new position's group membership (right) when the employee already has this group assigned. This should avoid trying to re-assign a group. To accomplish this, I added this code to the property Fill of the control rectangle on each gallery:

For Gallery1 (containing the current groups):