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Email Signature

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Posted on by prawincumar

I have an email signature, but it is not getting included in the emails that are automatically sent via Power Automate, how do I include my email signature in all my emails that are sent automatically?

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VictorIvanidze 13,081 on at

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Insert your signature to the body of email.

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prawincumar on at

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Hi @VictorIvanidze

Thanks for your reply, I have tried that, and it works only if my signature has text, my signature has two images(logos) that are not getting included.

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VictorIvanidze 13,081 on at

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Search here for inserting image in the email body.

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Akah Mandela 445 on at

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If you are using the Send an email (V2) or Send an email from a shared mailbox (V2) action, you can use the Code View option to format your email body with HTML tags, including images and text.

You have two options:
Option 1: Copy and paste
Already have a signature in Outlook? No probs! Just copy its HTML code and paste it directly into the email body.

Option 2: Get creative online
Want to start fresh? There are tons of online HTML editors where you can craft a signature masterpiece!

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David_MA 14,263 Super User 2026 Season 1 on at

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I take a bit of a different approach so that I can use this for all of my workflows to add a signature in any e-mail action by creating a child flow. This makes it easy so that if the image changes you only need to update one workflow instead of all of them where you do this.

To do this with a child flow, both the child flow and the flow you want to use it in both need to be in solutions. They don't need to be in the same solution, just the same environment. If you cannot use solutions, you will need to build this into each flow.

First, save your images in OneDrive or a document library and create a flow to get the file contents for each image. Run the flow and go to the run history and copy what is returned in the get file content. You will only need this flow one time.

Create a new flow and initialize a string variable which you could name signature.

To create your signature, you will want to start with the following HTML code:

<p><img src="data:image/png;base64,iVBOR...." alt="altname" width="xxxpx" height="xxxpx"></p>

You will need to modify the HTML above with what you got from the Get file content flow you saved, which would look like this:

Update the img/png value to the content type returned. Place the value from the content that is between the parentheses (do not include the parentheses) after ;base64, replacing iVBOR.... that I have in the HTML above. And of course, update the width and height values to the size you want the image to appear in the e-mail.

Then insert the variable at the bottom of your e-mail. This will embed the image into the e-mail. If you want to make the image a link, just wrap it in <a href="yoururl"><img src="...."></a>.

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