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Power Apps - Power Apps Governance and Administ...
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Making an app available outside company without gvining access to any other part of office365

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Posted on by 676

Hi,

I mad an app for the animal shelter I work in and I would like the vets from a nearby emergency clinic to be able to look into the app to get the medical history of an animal when is comes in there (f.e. a foster animal coming in at night fot an emergency).

Is it possible to make an ccount for them without disclosing any other part of our company through Office 365. 

(The app uses both cds and an sql cloud server in case that matters somehow)

  • Pstork1 Profile Picture
    67,047 Most Valuable Professional on at
    Re: Making an app available outside company without gvining access to any other part of office365
    • No, Gmail is not special.  If you are using Gmail then its a Microsoft Account and you log in with just that email address.
    • The External user using the app needs access to all the backend data sources used by the app.  For SharePoint and OneDrive that is pretty straight forward.  For Outlook and Teams its more complicated and depends on what you are trying to do in the App.
  • HansHeintz Profile Picture
    676 on at
    Re: Making an app available outside company without gvining access to any other part of office365

    Thanks for clarifying. I made a dummy account to my own gmnail address so I can experiment with all this without bothersome to and fro communication until it all works.

    Strange enough with this account I can change password within azure directory (is gmail special?).
    I found out that I have to login with just the email address without the onmicrosoft extension (again, because it is gmail?)

    My app uses a sharepoint document folder, can send email and retrieves users from teams.

    What I now get when trying to open the app is permission for 

    -Outlook
    authentication fails with

    REST API wordt nog niet ondersteund voor dit pastvak. Deze fout kan optreden voor sandbox-accounts (test) of voor accounts die zich op een specifieke (on-premises) mailserver bevinden.
    [Rest API is not yet supported for this inbox. This error can occur for sanbox accounts (test) or for accounts that are on a specific (on premis) mailserver]

    -Teams

    authentication fails with

    User Login. Teams is disabled for your tenant.

    -Onedrive

    authentication fails with
    Er is een fout opgetreden tijdens de verificatie.

    [An error has occurred during verification]


    Is it possible to remedy these hurdles or to selectively make the app not need these based on user without making a seperate app?
    I even added the user to a team. Sharepoint is no problem and I thouht sharepoint and onedrive are similar. Fot both access by external users is allowed in the administration centre. I temporarily enabled a office e3 account for the user without difference. In the admin centre for teams access by external users is allowed.

     

     

  • Pstork1 Profile Picture
    67,047 Most Valuable Professional on at
    Re: Making an app available outside company without gvining access to any other part of office365

    When you added them to Azure AD it should have sent an invitation to them.  When they accept the invitation they will be prompted for a password.  Also the email address to use for login should be: theiremailadress.nl@doamsterdam.onmicrosoft.com 

  • HansHeintz Profile Picture
    676 on at
    Re: Making an app available outside company without gvining access to any other part of office365

    Thanks for your answer.

    I managed to add the external user in azure active directory, to buy and add a powerapps plan 1 license fot this user, to give this user the correct role to use with the entities involved with the app.

    When now I try to login to office/powerapps with the username theiremailadress.nl#EXT#@doamsterdam.onmicrosoft.com I am asked for a password. The password that I got when adding the user to the azure active directory does not work (I made a screen photo of it). Nowhere do I seem to be able to change the password like with regular internal users. 
    How to proceed?

  • Pstork1 Profile Picture
    67,047 Most Valuable Professional on at
    Re: Making an app available outside company without gvining access to any other part of office365

    External users in Office 365 only have access to the things you give them access to.  So its definitely possible.  The one problem you will face is that the users will need to have a Power Apps license in order to use the application you share with them.  Either a license in their own tenant or one you give them from yours.

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