Licensing and Platform Management

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Posted on by brandimore

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Hi All

I am going to purchase a M365 Business Plan and looking to add Power Platform to this environment. I am a single developer user and mostly to start I'll be working with probably excel files.

I am looking to build an app for a community where I really don't have a great idea of how many people will be consuming the app. It could be anywhere from maybe a dozen to about 500.

I am looking at the licensing plans but they seem pretty expensive. So I'm trying to understand if there's only a pay per person option or if there is a plan that may better suit my uncertainty of usage.

Any insight is appreciated.

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Pstork1 69,387 Most Valuable Professional on at

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Any person who runs an app needs to have a license. That license can be a license provided by your tenant or by their tenant if they have Microsoft 365. If you provide the license it can be either a per User license (which covers any number of apps per User) or a per Apps license (which covers one app per user). There is also a pay as you go license which is similar to the per apps license but you only get charged each month for users who actually run the app. So if your user base fluctuates over time it can be less expensive. But unless the people in the community have their own Office 365 tenant it can get to be quite expensive.

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brandimore 190 on at

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Thank you for your feedback. I had a feeling this might be the case. If you're okay, I'll expand a bit on my business case just to ensure I didn't miss anything.

I'm creating an app that is essentially pulling data from a Google Drive document that people in a FB update. They can add rows to the file and this is where the # of users is wishy washy. There's a few thousand in the group and it will only grow.

I am a bit disappointed in the cost of consumer app licenses. I will have no way of knowing how many times people will open and use the app. Urgh. The average person will not have a Power app license. I'm sure if they are gov't employees they can and maybe they could piggy back off that license to view my app, but I'd have to dig into how that would work and test it out.

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Pstork1 69,387 Most Valuable Professional on at

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Just to be clear. Users can continue to update the Google Drive document directly without needing a Power Apps license. Its only the people who run the app that need a license. But if you are trying to build a front end to let people edit the document without opening it in Google Drive then yes the cost will be prohibitive.

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brandimore 190 on at

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Yes I understand that. They will continue to update the doc directly and the goal is to create an app for consuming only.

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brandimore 190 on at

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I'm wondering if this is the best option.
Since it's one app that I'm building for this group of users, I'm thinking that the option in yellow may be the best. And what I could do is just charge people $5/month for the app

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Pstork1 69,387 Most Valuable Professional on at

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If its just one app and they would be willing to pay the $5/month that would probably be your best alternative.

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brandimore 190 on at

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Thanks for the discussion. It appears that is the best approach. I just wanted to make sure I didn't miss anything obvious on some cheaper licenses.

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djc68 7 on at

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I know this is an slightly dated post, but yet relevant. Microsoft is telling us that the only option going forward is the Premium, which is reflective on the Website - any ideas ? https://powerapps.microsoft.com/en-us/pricing/

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Pstork1 69,387 Most Valuable Professional on at

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Per app licenses are still available for purchase as is Pay as You go. YOu can still see the per app license purchases in the Office 365 Admin center. But since per app licenses are assigned in a different way they just aren't listed on the pricing page anymore.

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djc68 7 on at

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Thank you !

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