Power Platform Community Forum Thread Details

Hi there,

This can be achieved in two ways, depending on limitations to use premium connector or working with work arounds.

In any case so far PDF Generator function (Experimental) has been sleek function to generate PowerApps forms-based PDF.

** Note: Solution mentioned sole relies in PDF function to generate PDF binary object and subjected to all conditions and limitations applicable to function's experimental state.

Implementation of PDF Function in Sharepoint Online List form by customizing them in PowerApps

Feature: Generate and Download PDF of Sharepoint PowerApps Form
Link to know more about Feature:
PDF function (experimental) - Power Platform | Microsoft Learn
Work with the PDF function (experimental) - Power Apps | Microsoft Learn

Objective: Enable users to generate a PDF document of a SharePoint form within PowerApps and provide a downloadable link for the PDF file.

Steps to Implement
Step 1: Enable PDF Functionality

Navigate to Settings in PowerApps.
Under Updates, locate the Experimental tab.
Toggle PDF Function to On. This allows PowerApps to use the PDF function for generating PDF documents.

Step 2: Add a Button to Generate PDF

Insert a button on the PowerApps screen, labelled "Print".
Set the OnSelect property of this button to the following formula:

Set(PdfContent, PDF(SharePointForm1, {ExpandContainers: true}));

- Explanation:
  - PdfContent: A variable that stores the generated PDF content.
  - PDF(SharePointForm1, {ExpandContainers: true}): The PDF function generates a PDF of the specified form (SharePointForm1). The {ExpandContainers: true} option ensures that all containers in the form are included in the PDF.

Step 3: Configure the Attachment Control for Downloading the PDF

Add an Attachment DataCard to the screen (or use an existing attachment control).
Set the DisplayMode property of the DataCard to View to make it read-only.
Set the Item property of the attachment DataCard to the following:

{Name: PdfContent, Value: PdfContent}

- Explanation:
  - {Name: PdfContent, Value: PdfContent}: Defines the item in the attachment control as the PDF content generated in Step 2.
Ensure that the attachment DataCard is only visible after the PDF is generated:
- Set the Visible property of the attachment DataCard to PdfContent.

Step 4: Download the PDF

After clicking the "Print" button, PowerApps generates the PDF and stores it in PdfContent.
Once the PDF is generated, the attachment DataCard will become visible.
Users can click the attachment DataCard to download the PDF file.

Summary

Print Button: Initiates PDF generation of the form.
Attachment DataCard: Becomes visible after PDF generation and allows users to download the generated PDF.Implementation of PDF Function in Sharepoint Online List form by customizing them in PowerApps

Feature: Generate and Download PDF of Sharepoint PowerApps Form
Link to know more about Feature:
PDF function (experimental) - Power Platform | Microsoft Learn
Work with the PDF function (experimental) - Power Apps | Microsoft Learn

Objective: Enable users to generate a PDF document of a SharePoint form within PowerApps and provide a downloadable link for the PDF file.

Steps to Implement
Step 1: Enable PDF Functionality
Navigate to Settings in PowerApps.
Under Updates, locate the Experimental tab.
Toggle PDF Function to On. This allows PowerApps to use the PDF function for generating PDF documents.
Step 2: Add a Button to Generate PDF
Insert a button on the PowerApps screen, labelled "Print".
Set the OnSelect property of this button to the following formula:
Set(PdfContent, PDF(SharePointForm1, {ExpandContainers: true}));
- Explanation:
  - PdfContent: A variable that stores the generated PDF content.
  - PDF(SharePointForm1, {ExpandContainers: true}): The PDF function generates a PDF of the specified form (SharePointForm1). The {ExpandContainers: true} option ensures that all containers in the form are included in the PDF.
Step 3: Configure the Attachment Control for Downloading the PDF
Add an Attachment DataCard to the screen (or use an existing attachment control).
Set the DisplayMode property of the DataCard to View to make it read-only.
Set the Item property of the attachment DataCard to the following:
{Name: PdfContent, Value: PdfContent}
- Explanation:
  - {Name: PdfContent, Value: PdfContent}: Defines the item in the attachment control as the PDF content generated in Step 2.
Ensure that the attachment DataCard is only visible after the PDF is generated:
- Set the Visible property of the attachment DataCard to PdfContent.
Step 4: Download the PDF
After clicking the "Print" button, PowerApps generates the PDF and stores it in PdfContent.
Once the PDF is generated, the attachment DataCard will become visible.
Users can click the attachment DataCard to download the PDF file.
Summary
Print Button: Initiates PDF generation of the form.
Attachment DataCard: Becomes visible after PDF generation and allows users to download the generated PDF.