web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Apps / Building a dashboard t...
Power Apps
Suggested Answer

Building a dashboard to show Power Apps usage metrics

(1) ShareShare
ReportReport
Posted on by 832 Moderator
Hi Community, 

I've been trying to search the internet for this use case where I will show the usage metrics to stakeholders of all the power apps I've built. I wanted to ask if somebody here has already created one and would like to guide me or give insights on how I can do it. 

I am well aware of the "Analytics (preview)" that we can see on each app but my problem with this is it only shows metrics from Last 30 days. 

Another thing I've seen is the "Azure Insights" which isn't free. For a small organization this is costly. For the stakeholders it is very important for them to see how well the apps are doing. 

Hoping that somebody will be able to help. Thank you!
Categories:
I have the same question (0)
  • Suggested answer
    wolenberg_ Profile Picture
    1,476 Super User 2026 Season 1 on at
    First off, welcome @KevinGador —and kudos for engaging with the Power Platform Community! Your initiative to track app performance and share it with stakeholders is exactly the kind of impact-driven thinking that makes this space thrive.
     
    You can build a Power BI dashboard for Power Apps usage metrics by leveraging Tenant-level Analytics from the Power Platform Admin Center and exporting data regularly to extend beyond the 30-day limit. This avoids Azure Insights and gives stakeholders long-term visibility.
     
    Recommended Approach: Power BI + Tenant-Level Analytics
     
    1. Use Power Platform Admin Center Reports
    •  Go to Power Platform Admin Center
    •  Access Tenant-level Analytics for Power Apps:
      ⁠◦  Unique users per app/environment
      ⁠◦  App sessions
      ⁠◦  First-time users
      ⁠◦  Connector usage
     
    2. Export Data Regularly
    •  Use the Export to Excel or Power BI integration to pull data weekly or monthly.
    •  Store exports in a SharePoint list, Dataverse table, or Excel file for historical tracking.
     
    3. Build a Power BI Dashboard
    •  Connect Power BI to your exported data source.
    •  Create visuals like:
      ⁠◦  App usage over time
      ⁠◦  Top apps by user count
      ⁠◦  Environment-level adoption
      ⁠◦  First-time vs returning users
     
    4. Automate with Power Automate (Optional)
    •  Set up a flow to extract analytics data on a schedule and save it to your data source.
    •  This helps you bypass the 30-day limit and build a rolling history.
     
    Helpfull Resources:
     
     
     

    If this helped or could help others in the community, feel free to give it a like or a kudo — it helps surface useful answers for everyone! 


     
  • KevinGador Profile Picture
    832 Moderator on at
    Hi @wolenberg_ 

    Thanks for the response. I am not yet that proficient with Power BI and wanted to ask. 

    Can the exporting of data be automated? I wanted the statistics to be up to date each month.

    Does this mean that the export should be transferred into a sharepoint list?
  • Suggested answer
    wolenberg_ Profile Picture
    1,476 Super User 2026 Season 1 on at
     
    Yes, you can definitely automate the exporting of Power Apps usage data so it stays up to date each month. You don’t need to manually export anything or move it into a SharePoint list unless you specifically want to store or share the data that way.

    If you're using Power BI, you can connect it directly to sources like Dataverse, Azure Log Analytics, or even Microsoft Graph, depending on where your usage data lives. Once connected, you can set up a scheduled refresh—monthly, weekly, or even daily—so your dashboard always reflects the latest stats without any manual steps.

    Now, if you do want to store the data somewhere for archiving or sharing outside Power BI, then yes, you could use a SharePoint list or Dataverse table. But that’s optional—it’s more about how you want to manage or present the data.


    If this helped or could help others in the community, feel free to give it a like or a kudo — it helps surface useful answers for everyone!
  • KevinGador Profile Picture
    832 Moderator on at
    Hi @wolenberg_

    are you able to see "Analytics" tab in the power platform admin center? I am unable to see this even as a power platform admin role.
  • Suggested answer
    wolenberg_ Profile Picture
    1,476 Super User 2026 Season 1 on at
    Hello @KevinGador , yes on my settings I can see it normal the analytics,
     
     
    And this is what you need to enable.
     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Congratulations to the March Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Apps

#1
11manish Profile Picture

11manish 505

#2
WarrenBelz Profile Picture

WarrenBelz 502 Most Valuable Professional

#3
Haque Profile Picture

Haque 324

Last 30 days Overall leaderboard