Can I save the generated PDF as an attachment inside a list item

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Posted on by johnjohnPter

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I have a SharePoint list form which have attachments + the below formula to generate PDF:-

Set(
 varWorkOrderPDF,
 PDF(
 'PDF container',
 {ExpandContainers: true}
 )
);

When submitting the form, i am generating the PDF, but how i can add the generated PDF as an attachment inside the list item? can i do it inside the power apps?

When i added the following formula inside the Items property of the attachment control:-

and i submit the form, i will get an error that the "Field 'id' is required", as follow:-

any advice? Thanks

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WarrenBelz 154,447 Most Valuable Professional on at

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Hi @johnjohnPter ,

I do not believe you can do it directly in Power Apps, however if you look at the second option in this blog of mine and send the ID of the record as well, you should be able to add the file as an attachment (instead of emailing it as in the blog).

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RouxJMM on at

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Try this.
Set(varAttachment, { DisplayName: Substitute("FileName" & Text(Now(),"yyyy-mmm-dd hh:mmm AM/PM") & ".pdf", ":","_"), Id: Substitute("FileName" & Text(Now(),"yyyy-mmm-dd hh:mmm AM/PM") & ".pdf",":","_"), Value: Substitute(JSON(varWorkOrderPDF,JSONFormat.IncludeBinaryData),"""","")});
and set the items to
varAttachment

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johnjohnPter 1,837 Season of Giving Solutions 2025 on at

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@RouxJMM this worked thanks a lot 🙂

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johnjohnPter 1,837 Season of Giving Solutions 2025 on at

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@RouxJMM this top working 2 days ago, where the PDF will not get added to the attachment control ? any advice?

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RouxJMM on at

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Still works for me. Make sure the PDF function is enabled in the settings.

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johnjohnPter 1,837 Season of Giving Solutions 2025 on at

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@RouxJMM why saving it as an attachment might not be the best approach? can you elaborate more please?

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CuriousCat_ on at

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Hello, where exactly should I put this ?
Set(varAttachment, { DisplayName: Substitute("FileName" & Text(Now(),"yyyy-mmm-dd hh:mmm AM/PM") & ".pdf", ":","_"), Id: Substitute("FileName" & Text(Now(),"yyyy-mmm-dd hh:mmm AM/PM") & ".pdf",":","_"), Value: Substitute(JSON(varWorkOrderPDF,JSONFormat.IncludeBinaryData),"""","")});
Thank you

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WarrenBelz 154,447 Most Valuable Professional on at

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@johnjohnPter ,

I just posted a working solution on this thread.

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RouxJMM on at

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It goes after the PDF has been created. It could go like this:

Set(
varWorkOrderPDF,
PDF(
'PDF container',
{ExpandContainers: true}
)
);

Set(varAttachment, { DisplayName: Substitute("FileName" & Text(Now(),"yyyy-mmm-dd hh:mmm AM/PM") & ".pdf", ":","_"), Id: Substitute("FileName" & Text(Now(),"yyyy-mmm-dd hh:mmm AM/PM") & ".pdf",":","_"), Value: Substitute(JSON(varWorkOrderPDF,JSONFormat.IncludeBinaryData),"""","")});

and set the items property of the attachment control to:
varAttachment

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VaibhavBhardwaj 8 on at

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Thank you very much!! Its working flawlessly, I was able to capture the whole form (long scrollable form) as the PDF and save it as attachment in the list.

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