web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

Welcome to the Power Platform Communities
News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Apps / How to surface, organi...
Power Apps
Answered

How to surface, organize and distribute PowerApps?

(0) ShareShare
ReportReport
Posted on by Slloyd

While there are tons of specific technical "how to" videos on PowerApps (for which I'm grateful), I'm having trouble finding more general, high level view instructions and "best practices" regarding the best way to manage, surface and organize forms, apps and data for business users to consume. 

Specifically:

1. How do most people provide employee access to say standard business forms like Leave of Absense, Reimbursment etc.?  I will be building most of my forms using SharePoint lists as a data source probably.

2. Do you create a common SharePoint web page or Dashboard with links to SharePoint list forms? or do you prefer to create standalone Canvas Apps that access SharePoint list data? If so, how would you distribute such Apps?

3. And how do other approving staff members find the forms for specific user they need to approve (other than an email approval link from a workflow) or just find a random form that they need work on that has already been started? 

 

Thanks! 

Categories:
Governance & administering
I have the same question (0)
  • Verified answer
    v-yutliu-msft Profile Picture
    v-yutliu-msft Microsoft Employee on at

    Hi @Slloyd ,

    Firstly, in PowerApps, there are some templates that can help you:10146.PNG

    The first one is used to manage budget and the second one is used to manage leave request.

    You could build your app by referring these templates.

     

    Secondly,  you could distribute PowerApps by sharing apps.

    After you buid your app, click "share", choose users.10147.PNG

    Please note that you could only share apps to the users that are in the same group.

     

    Thirdly, about different users.

    You could make different users have different permission of your app.

    In the log in page, you could try this formula:

    If(User().Email=.....,Screen1,User().Email=.....,Screen2.....)

     

    Thirdly, about using sharepoint custom form or powerapps standalone app.

    This is decided by your demands. If you build sharepoint custom form, the function will less than powerapps standalone app.

    And data source could only be sharepoint list. However, if you build powerapps standalone app, you could connect with several data sources.

     

    Lastly, about how to find the spefic form.

    You could set the form's Item based on the user's account.

    For example,try this formula:

    LookUp(listname,approver.Email=User().Email)

     

     

     

    Best regards,

     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Welcome to the Power Platform Communities

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Congratulations to the April Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Apps

#1
Vish WR Profile Picture

Vish WR 1,045

#2
Valantis Profile Picture

Valantis 675

#3
11manish Profile Picture

11manish 592

Last 30 days Overall leaderboard

Featured topics

Auto-Populate field Power Pages
Gallery Tabs - Show or Hide Tabs based on Field Value
How to patch multiple records at once
Enable Copilot for end users in model-driven apps
Question for everyone : How are you using Create Text GPT in AI Builder?
Community content - sample components, blogs etc. - Link to this page (http://aka.ms/PCFdemos)
Welcome to the Power Apps forum!

Product updates

Microsoft Power Platform Community release plans