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Hello, I would like some clarification on pricing for the power apps per app plan licensing.
Right now my company is considering using two power apps, with around 20 end users.
Will one Per App plan cover all 20 users for the two apps? Or does a per app/per user plan means that I need 20 passes?
And as we scale up the number of users and apps in the future, what is the recommended licensing to purchase?
As I said, there is supposed to be a process for deallocating the license, but I've never seen it documented. In my experience unsharing the app and removing them from the AD group are not enough. But I don't know how you deallocate a per app license that is being consumed by a user.
@Pstork1 yes, thank you, this makes total sense but they need to change the documentation because it is confusing. And when will this license become available again. When you unshare the app with the user or remove him from the AD group? Then you can add a new user and he could use that license when launching the app?
I understand the documentation says that "Sharing the app" consumes the license. What they mean by that is that you don't actually assign the per app license to a user. It is assigned as a result of the sharing process. But the actual license isn't consumed until the user uses the app. If I assign a per app license to an app and share the app with the user, but the user never runs the app, then you will find that the license is still in the pool available for another user. Sharing allocates the license, but its actually only consumed when the user runs the app. Another piece of evidence for this is that you can actually share an app with more users than you have per app licenses available. It doesn't cause an issue until too many users try to run the app.
It works that way because licensing is checked when you run the app. If you share the app with a user who has a per user license a per app license will not be consumed. But the check doesn't take place until the app is actually consumed, not when its shared.
@Pstork1 hi, but Microsoft says different when it comes to per app plan:
https://docs.microsoft.com/en-us/power-platform/admin/about-powerapps-perapp
but I didn't find any info when the app is shared with AD group. The action of app launching, creates that user in the required Microsoft Dataverse environment.
The specific scenario MS normally mentions is a Model driven app and a Canvas app that work with the same data. The Canvas app is designed for easy Mobile use. But MS doesn't really check on how the apps are related. But legally speaking they are supposed to use the same data source or something similar to be related apps. There is no strict definition.
Each Per app license covers one user for up to two related apps. So if you have 2 unrelated apps and 20 users you'll need 40 licenses. If the apps are related (ie work together to accomplish a combined goal) then you would only need 20 licenses.
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WarrenBelz
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mmbr1606
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