How to соunt entity records?

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Posted on by Max77

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Hi, guys!

There are more than 50 000 records in the entity. Is there a way to count them?

Xrm.WebApi.online and powerAutomate can process only 5000 records.

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Microsoft Dataverse with Power Apps

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Drew Poggemann 9,287 Most Valuable Professional on at

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Hi @Max77

Are you trying to just count the records in the tables overall or are you trying to display a count somewhere? The easiest way to look at the record counts on all the tables is to connect to them using SQL Server Management Services (SSMS). https://learn.microsoft.com/en-us/power-apps/developer/data-platform/dataverse-sql-query

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Max77 264 on at

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@dpoggemann thank you very much! It works.
One more question pls.

I'm going to create a separate ms sql db to store additional data.
As I understand it's impossible to make such a query

Select ... from [mydataverse].[dbo].[entity1]
left join [myseparatedb].[dbo].[mytable]
on ....

Which way is better?
1. Dublicate dataverse entities in my sql db (use powerautomate flow on dataverse entity update/insert), and then exec local query.
2. Use dataverse vitrual tables placed in my separate sql server, then use local query.

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Drew Poggemann 9,287 Most Valuable Professional on at

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HI @Max77 ,

What are you specifically trying to do? Is this.a reporting / analytics process? How is the new table going to be utilized within the business process / Power Apps application?

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Max77 264 on at

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@dpoggemann , I'm going to create an accounting application.
It includes accounting for valuables in the warehouse,
also accounting and control of leased equipment.
A separate database will store all historical data on the arrival, consumption and movement of goods in the warehouse.

For example table "Inventory stocks":
field RecordType - expense or receipt
fields "Warehouse", "item", "Date", "Recorder" - are analitic
fields "Quantity", "Amount" - resources
So I can evaluate item quantity at any point of time.
I will use this table to check if quantity is enough to sell and of course the table will be used to build items movement report.
+ Warehouse1 Item1 "2023/06/05" "purchase 1" 3 90
- Warehouse1 Item1 "2023/06/06" "moving 1" 2 60
+ Warehouse2 Item1 "2023/06/06" "moving 1" 2 60
So I can see the balance on "2023/06/06" and later
Warehouse1 Item1 1 30
Warehouse2 Item1 2 60

It's not a good way to use Dataverse for this data and it is very difficult and hard to use PA or JS + Xrm.WebApi.online to manipulate DB.
So i'm going to use Stored SQL procedures and plugins.

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