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Power Platform Community / Forums / Copilot Studio / PVA Chatbot slow to re...
Copilot Studio
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PVA Chatbot slow to retrive data from microsoft list when the list become large

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Posted on by 18

Hi Everyone, 

i'm able to get my bot working when i only have 2 to 3 row of data. however, when i start importing more data (800+ row of error message and solution) the bot slow to retrive the first few rows and totally not responsive for data on row 100+

 

i'm using error message varible in my Odata filter query, but still not working. anyone know how to fix this ???

 

Thanks

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  • Pstork1 Profile Picture
    69,481 Most Valuable Professional on at

    Are you using a Power Automate flow called from the BOT to retrieve the message?  If you are can you share a screenshot of the flow actions and we'll see if we can help optimize the flow.

  • HoratioC Profile Picture
    18 on at

    13.png

  • Pstork1 Profile Picture
    69,481 Most Valuable Professional on at

    The first thing I see that would lead to a slow flow as the size of the list increases is that your filter query won't work.  A filter query should be an OData query which is something like the following for a list column called "ErrorMessage".  You are probably retrieving all the records from the list at this point.

    ErrorMessage eq '<<Error Message passed from BOT>>'

     

  • HoratioC Profile Picture
    18 on at

    thanks, i was suspecting it was the problem with the filter as well. as i'm still not really familiar with how OData work.

    do i just staight away put in this code into the filter box or i need to modify the word ?

  • Pstork1 Profile Picture
    69,481 Most Valuable Professional on at

    I assume you are filtering on error code and trying to retrieve the error message.  If so, what is the name and type of the error code column in the list?  And how are you passing the error code from the Bot to the flow?

  • HoratioC Profile Picture
    18 on at

    yes, each row have a specific error code and the solution associated to the error code

     

  • Pstork1 Profile Picture
    69,481 Most Valuable Professional on at

    Then the start of the flow should look like this with the appropriate Site and List/Library name filled in.

    image.png

    Assuming there will only be one match you can then get the return value using First().

  • HoratioC Profile Picture
    18 on at

    I'm getting error code 2003

  • Pstork1 Profile Picture
    69,481 Most Valuable Professional on at

    Can you show me a screenshot of the error and the flow definition?

  • HoratioC Profile Picture
    18 on at

     

    sorry, i not too sure what is flow defination

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