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How to save existing Attachments using SubmitForm (New)?

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Posted on by HappyPotato

Hello,

I have a project that requires me to copy an existing and completed record with attachments and submit it as new Request, means the existing old attachments must be included also.

I was able to solve the problem by using New Form instead of Edit form but having a problem with the attachments.

I was not able to save the existing attachments to the new record; If I added new attachments and it will only save the new attachments to the new record not the old existing once.

I tried using a separate form for attachment and used this code

Patch(Database, ThisRecord.LastSubmit, Form.Update);

But it is still not working.

My question is how can I save the old existing attachments when I copy the old record to re-submit them as new?

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WarrenBelz 155,283 Most Valuable Professional on at

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Hi @HappyPotato,

Put this OnSuccess of the first form
Patch( Database, LookUp( Database, ID = Self.LastSubmit.ID ), YourFormName.Updates );

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Power Platform 1919 2,205 Super User 2026 Season 1 on at

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Hi @HappyPotato,

To create a new record with patch function,

Use this formula format:

Patch(Datasource,Default(Datasource),Form.LastSubmit)

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HappyPotato 16 on at

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Hi @WarrenBelz and @Power Platform 1919,

Thanks for the responses,

I have already tried your solutions, but unfortunately, they are not working if the attachments are already existing, they would work only if they attached new attachments and the only items that will be saved are the new once not the existing one.

The solution that I came up is to integrate the Power Automate.

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WarrenBelz 155,283 Most Valuable Professional on at

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Hi @HappyPotato,

Yes - you are right as FormName.Updates only works if something is updated and this requires a bit more of a complex approach including a Flow here.

You only need the ID of the existing record - also there is no need to display the attachments on the screen unless you want to. Your Flow looks like this

and OnSuccess of your New form
YourFlowName.Run( YourExistingID, Self.LastSubmit.ID )

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VGKolar 51 on at

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In Power Apps, when we are dealing with the SharePoint, attachments are stored separately from the main record. When you use NewForm() and SubmitForm(), only files currently present in the Attachments control are saved. Existing attachments from the original record are not copied automatically.

Attachments are not included in Form.Updates, so using Patch () or Form.Update will not copy the existing attachments to a new record. Patch can only update standard fields and does not support reading or writing attachment content.

To include existing attachments when creating a new record, you must use a Power Automate flow to read attachments from the original item and recreate them on the new item. This behavior is by design.

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