Send a calendar invite as email

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Posted on by brimstone

Hey guys

I am currently creating a calendar item with required attendees to the selected calendar with this formula:

Office365Outlook.V2CalendarPostItem(Dropdown1.Selected.Name; "Subject"; StartTime;EndTime; {Body: "Body"; RequiredAttendees: Concatenate(FirstEmail.Text;"; ";SecondEmail.Text); ResponseRequested: true})

This works fine so far. What I am missing here is that the required attendees will not be informed with an invitation email, as when you invite someone directly in Outlook. They have to look manually in their calendar to response to the event.

Is there a possibility to send the invitation as an email to the required attendees?

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Building Power Apps

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mdevaney 29,989 Moderator on at

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Re: Send a calendar invite as email

@brimstone

It doesn't look like there is a way to send Outlook style meeting requests through PowerApps or Flow. If you want to submit a feature request to the Idea forums I would support it.

Otherwise, the best thing you could do right now is send an email using the Office365Outlook connector anytime a meeting is setup.

Office365Outlook.SendEmail("yourname@yourcompany.com", "Subject Here", "Email Body Here")

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RandyHayes 76,297 Super User 2024 Season 1 on at

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Re: Send a calendar invite as email

@brimstone

Try to use the V4CalendarPostItem function instead. I can't speak to V2, but v4 does send an email invite to the required attendees.

I hope this is helpful for you.

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mdevaney 29,989 Moderator on at

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Re: Send a calendar invite as email

@RandyHayes

Good to know. Thanks for the tip Randy!

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brimstone 69 on at

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Re: Send a calendar invite as email

@RandyHayes @mdevaney
Thanks for the answers!

With the V4 function I now get the error "String was not recognized as a valid DateTime". For timeZone I tried both DateTimeZone.Local and UTC. Start and End comes from a datepicker and dropdowns for the hour/minutes.
The formula looks like this now:
Office365Outlook.V4CalendarPostItem( Dropdown1.Selected.Name; "Subject"; DatePicker1.SelectedDate + Time(Value(DropdownHour.Selected.Value);Value(DropdownMinute.Selected.Value);0); DatePicker1.SelectedDate + Time(Value(DropdownHour.Selected.Value)+1;Value(DropdownMinute.Selected.Value);0); DateTimeZone.Local; {body: "Body"; requiredAttendees: Concatenate(FirstEmail.Text;"; ";SecondEmail.Text); responseRequested: true})
Any idea why I get this error?

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RandyHayes 76,297 Super User 2024 Season 1 on at

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Re: Send a calendar invite as email

@brimstone

Please change your formula to the following:

Office365Outlook.V4CalendarPostItem( Dropdown1.Selected.Name; "Subject"; Text(DatePicker1.SelectedDate + Time(Value(DropdownHour.Selected.Value);Value(DropdownMinute.Selected.Value);0); UTC); Text(DatePicker1.SelectedDate + Time(Value(DropdownHour.Selected.Value)+1;Value(DropdownMinute.Selected.Value);0); UTC); "(UTC) Coordinated Universal Time"; { body: "Body"; requiredAttendees: Concatenate(FirstEmail.Text;"; ";SecondEmail.Text); responseRequested: true } )

Time/dates need to be in UTC and then specify UTC for the TimeZone.

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mogulman 764 on at

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Re: Send a calendar invite as email

I don't know your requirements but I've done this 2 ways:
1. Azure Function App - I send the calendar events out at the end of the day. I have a Timer function app that creates an .ics file and sends an email. Azure Functions are very powerful. I use Azure SQL DB. Example ICS file:

BEGIN:VCALENDAR VERSION:2.0 PRODID:Company Name METHOD: PUBLISH BEGIN:VEVENT DTSTAMP:20190410T060304Z DTSTART: 20190308T140000 DTEND: 20190308T220000 SUMMARY:Settlement Date for ... UID:27ed033946a6430ca04c02ea2fb556c8 SEQUENCE:2 STATUS:CONFIRMED CLASS:PRIVATE CATEGORIES:Personal END:VEVENT END:VCALENDAR

The benefit of this approach if you have to update the date you use the same UID and increment the sequence number.

The other approach I use is to use Excel. I have an Azure Virtual Desktop. I have an addin that produces reports that runs daily using Task Scheduler. I have Outlook setup as well. Example VBA code:

Dim oApp As New Outlook.Application Dim appt As Outlook.AppointmentItem Dim msg As Outlook.MailItem Dim oAcc As Outlook.Account Dim sb As String On Error GoTo handler Set appt = oApp.CreateItem(olAppointmentItem) Set msg = oApp.CreateItem(olMailItem) Set oAcc = oApp.Session.Accounts.Item(2) appt.MeetingStatus = olMeeting If EMAILTEST Then appt.RequiredAttendees = "User@Company" Else appt.RequiredAttendees = eAddr appt.OptionalAttendees = "User@Company" End If appt.Location = " " ' Convoluted process to get HTML for event msg.HtmlBody = s msg.GetInspector().WordEditor.range.FormattedText.Copy appt.GetInspector().WordEditor.range.FormattedText.Paste appt.Start = md appt.AllDayEvent = True appt.ReminderSet = False sb = mn & ": " & dateMsg appt.Subject = sb appt.SendUsingAccount = oAcc appt.Display appt.ReminderMinutesBeforeStart = 60 appt.send Set msg = Nothing Set appt = Nothing Set oAcc = Nothing Set oApp = Nothing Exit Sub handler: Call MsgBox(Err.Number & ": " & Err.Description, vbOKOnly, "Email Send Error") Err.Clear End Sub

I like this approach. It produces an email and required attendees can accept and I get a reply that they have accepted.

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brimstone 69 on at

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Re: Send a calendar invite as email

@RandyHayes Thanks a lot!

@mogulman Thanks for your effort. I haven't worked with Azure so far, but I'll keep it in mind and try it out if I get the chance.

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RachelPalya 43 on at

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Re: Send a calendar invite as email

I am encountering the same issue. I am using the V4CalendarPostItem and have been but no invite is generated from the event, it just adds to the calendar without notifying the attendees.

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Community Power Pla... on at

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Re: Send a calendar invite as email

I am having the same problem, did you find a solution to this? Thanks

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RandyHayes 76,297 Super User 2024 Season 1 on at

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Re: Send a calendar invite as email

@Anonymous

Since this is quite an old post, I would recommend posting your current issue as a new post to get some more attention on it.

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