Show access denied message, if submitter clicks that link in email.

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Posted on by Kumar9024021

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I have a Powerapps Editform with SharePoint as the datasource.

Submitter submits the record and an email is sent to the approver with the link of the EditForm. Whenever approver clicks the link, it opens the form correctly and able to approve. However, I noticed if i forward that email to submitter, submitter is able to access that link and open the form, which shouldn't happen.

Approver and submitter are 2 different roles maintained in 2 different Office 365 group. Any inputs would be helpful. Thanks.

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You can use User().Email to check if the user's email is the same as the submitter for that form.
Something like this:

If(User().Email=YourSubmitterEmail,Notify("Access denied",Error))

You can us this same formula to drive the logic to disable any control you'd like.
This would be on the form's OnVisible property.

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Kumar9024021 195 on at

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@Anonymous

Whenever submitter submits the request, an email is sent to approver.
Approver clicks on the link in the email, which opens up the form for approval. I tried adding this condition in OnVisible of Approve screen If(User().Email=YourSubmitterEmail,Navigate("Access denied Screen",None)). However, I cant use Navigate in OnVisible it seems. I can't use Notify('Access Denied, Error) because the submitter would see the form already which is meant to be seen only by approver. Hence tried using Navigate but doesnt work in OnVisible.
3. Any alternative ways to acheive this ?

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You could change the visible property of the form to this:
If(User().Email=YourSubmitterEmail,false,true)
So that the form is not visible for the user.

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