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Restrict access to users within a certain team

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Posted on by Community Power Pla... Microsoft Employee

Hi all,

I have a screen that I would like to restrict access to only a certain team either by disabling or hiding the button the navigates to it. If it helps, this team does share the same manager (either directly or indirectly) in case something like 'AllReports' similar to Outlook can be used. What's the best way to do this?

Thanks in advance!

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Building Power Apps

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zmansuri 6,048 Super User 2024 Season 1 on at

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Many ways to do it.

you can create sharepoint list with emails of team members. Then in App.OnStart set variable

Set(IsMember,!IsBlank(LookUp(LIstName, User().Email = EmailFromList)));

The above variable will be Boolean.

Then on the button set this in the display mode property:

If(IsMember,Disabled,Edit);

Button will be disabled if he is in the team and enabled if he is not in the team.

Another methods will be same you just need a specific list against you can check and set your variable.

You can use office365group connector if they are in specific group.

If they all have 1 manager. And no other member in the organization have that person as manager. Then you can use office 365 user connection to check logged in user's manager. and update the variable accordingly
Community Power Pla... Microsoft Employee on at

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Ahh I was afraid I'd have to create another list for members.

For the second method, does this only work if the user is a direct report of the referenced manager? In some cases, the user can be 2 or even 3 degrees below the manager.
zmansuri 6,048 Super User 2024 Season 1 on at

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If you'll write some kind of complicated logic that checks the layers of managers. It can work. But you should consider about manageability of the app. Creating new list or checking against existing SharePoint group or office 365 group will be much more simpler to implement and manage.

you can also add department name in the azure active directory for those users and fetch the value from there.
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Thanks ZMan I'll give these a look