Power Platform Community Forum Thread Details

I am unable to schedule meeting in that application also I want a functionality when I schedule a meeting the mail is trigger to the all attendees in one go and when ever meeting ends, I need a approval flow for the notes during the meeting we had written if they get approved status changes approved in one note.

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Building Power Apps

Hi @Divergenic ,

t seems like you're looking to implement a fairly complex set of functionalities in your Power Apps application involving scheduling meetings, sending email notifications to attendees, and integrating with approval flows. Here's a general outline of how you can approach each of these functionalities:

Scheduling Meetings: To implement meeting scheduling in your Power Apps application, you would need to create a form where users can input details such as meeting title, date, time, attendees, etc. You can use SharePoint lists or other data sources to store these meeting details. A combination of forms, galleries, and data sources would be involved.
Sending Email Notifications: To send email notifications to attendees, you'll likely need to integrate with a service that supports sending emails programmatically, such as Microsoft Power Automate (previously known as Flow). You can create a flow that triggers when a new meeting is scheduled. The flow can then send emails to the specified attendees using their email addresses.
Approval Flow for Meeting Notes: To implement an approval flow for meeting notes, you can again use Power Automate. When a meeting ends, you can have a button or trigger in your app that initiates a flow to send the meeting notes for approval. The flow can send the notes to approvers, wait for their response, and update the approval status accordingly. You might need to integrate this with OneNote, SharePoint, or another storage service depending on where your meeting notes are stored.

Please note that implementing these functionalities can be quite involved and might require a good understanding of Power Apps, Power Automate, and possibly other services like SharePoint, OneNote, and email systems.

Here's a high-level overview of the steps you'd take for each functionality:

Scheduling Meetings:
- Create a form to input meeting details.
- Store meeting details in a data source (e.g., SharePoint list).
- Display scheduled meetings in a gallery.
Sending Email Notifications:
- Create a Power Automate flow triggered by new meeting creation.
- Use the "Send an Email" action to send emails to attendees.
- Integrate the flow with your Power App to trigger it when meetings are scheduled.
Approval Flow for Meeting Notes:
- Create a Power Automate flow triggered by the end of a meeting.
- Send meeting notes to designated approvers.
- Use the "Approval" action to wait for approval or rejection.
- Update the meeting's approval status in your data source based on the response.

Keep in mind that this is a high-level overview, and each step involves specific details and configurations. The exact implementation might vary based on your app's structure, data sources, and your organization's tools and processes.

Please accept this as solution,

cheers,