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PowerAutomate Connection References fails when launched from App

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Posted on by MilesTone

Hi,

I have a PowerApp with data connections to a SharePoint List. The app kicks off a couple of PowerAutomate Flows at various points.

I am running a pretty standard Dev, Test, Prod ALM.

The issue that I am facing is that when any other user triggers the Flow, they are getting an error that the Connection References have not been configured. I am assuming that this is because the refs are using my user account and therefore they cant access them.

I have read a post with a solution to modify the Basic User role and share Customise -> Process with everyone in the organisation, which I believe would basically share all connection references with all users in the org... not really something that I want to do. How do others handle this scenario?

Thanks

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Power Apps Pro Dev & ISV

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Parvez Ghumra 1,579 Moderator on at

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@MilesTone What triggers are used by your Clouds Flows and from which Connectors?

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MilesTone 64 on at

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Its triggered from PowerApps from a button. What do you mean connectors? are you talking about connection references?

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Parvez Ghumra 1,579 Moderator on at

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@MilesTone Yes, please verify that all your Connection References have a Connections associated.

Does the problem affect all users and all environments?

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MilesTone 64 on at

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They all have connection refs and the solution works fine for me. It fails when another user initiates the flow from the app. I believe the issue is to do with other users not being able to use a Connection Reference that I have created. I have found this article which seems to be the issue and proposes a resolution, but the resolution would appear to share all connection refs with all users.
Solved: Re: connection not configured for this service - Power Platform Community (microsoft.com)

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MilesTone 64 on at

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So I think I have solved this... There were several sharepoint connections under my account, and the PowerApp was using a different connection to the Flow. It appears that when you share the App it also shares the connection refs, so as long as the flow is using the same connection it works.
In the end I had to redesign the flow and trigger due to another issue but by changing the above, the flows were at least running. More than before!

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