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How to update a People Picker field from a combo box in PowerApps

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Posted on by sposvc

I have a PowerApps form that has 4 datasources - one is the main datasource (a list that stores information from the form) and the other datasources are used to populate comboboxes. Two of the comboboxes I am having problems with are associated with the People Picker field. I will use one as an example. The datasource used to provide a list of names - the field in that list is a People Picker. The combobox on my form pulls from that list using this formula:
Items: Distinct('Executive Managers','EMG Name'.DisplayName)

Executive Managers is the name of the list and EMG Name refers to the name of the People Picker field. The names display nicely in the combobox. However, I can't get them to save back to the SharePoint list. I have the Data layout set to "Person", the Primary text and SearchFields are set to "Result" (I can't seem to change this), and the Secondary text is set at "Email". I tried doing a complicated "Update" formula on the data card(using odata.type, claims, etc) to no avail. And then I tried a basic formula on the Update property: cboExecMgr.Selected (where cboExecMgr refers to the combobox control). That seemed to work once only. When it worked that one time, the value doesn't appear in the field when the form is opened to that particular record. Please note that I didn't use SharePoint Group to filter my combobox (which would have been the easier route) because that feature does not appear to be working.

Does anyone have any recommendations?

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Ecki 6 on at

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Hi, the only way to fill a people finder field for me is following ...

In the Datacard I used this formula in the Update-property:
{'@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser"; Claims: "i:0#.f|membership|"&User().Email; DisplayName: User().FullName}

And the same formula in the DatacardValue in the DefaultSelectedItems-property:
{'@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser"; Claims: "i:0#.f|membership|"&User().Email; DisplayName: User().FullName}

I used User() because I needed the actual user. In your scenario you have to use your Dropdownbox.Value.
I needed it for setting the value of an "author"-field.

I hope this helps you
best regards
Ecki

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v-xida-msft Microsoft Employee on at

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Hi @sposvc ,

Which type column do you use to store the cboExecMgr selected value within your Main SP list? A Person type column or a Single text type column?

Based on the needs that you mentioned, I assume that you also use a Person column in your Main SP List to store the cboExecMgr selected value, is it true?

I think there is something wrong with the formula you typed within the Update property of the ExecMgr Data card in your Edit form. I have made a test on my side, please take a try with the following workaround:

Firstly, you need to add a Office 365 Users connection within your app. Then set the Items property of the ComboBox (DataCardValue15) within the PersonColumn Data card in the Edit form to following:

Distinct('20190325_case13',Executor.DisplayName)

On your side, you should type:

Distinct('Executive Managers','EMG Name'.DisplayName)

Set the Update property of the PersonColumn Data card which contains the ComboBox control to following:

{ '@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser", Claims: "i:0#.f|membership|" & Lower(LookUp(Office365Users.SearchUser(),DisplayName=DataCardValue15.Selected.Result).Mail), Department: "", DisplayName: DataCardValue15.Selected.Result, Email: LookUp(Office365Users.SearchUser(),DisplayName=DataCardValue15.Selected.Result).Mail, JobTitle: "", Picture: "" }

On your side, you should type (set the Update property of the ExecMgr Data card (in your Edit form) which contains the cboExecMgr to following😞

{ '@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser", Claims: "i:0#.f|membership|" & Lower(LookUp(Office365Users.SearchUser(), DisplayName = cboExecMgr.Selected.Result).Mail), Department: "", DisplayName: cboExecMgr.Selected.Result, Email: LookUp(Office365Users.SearchUser(), DisplayName = cboExecMgr.Selected.Result).Mail, JobTitle: "", Picture: "" }

Note: I assume that the Person column in your Main SP List does not enable the "Allow multiple selections" option.

Please consider take a try with above solution, then check if the issue is solved.

Best regards,

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sposvc 11 on at

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In answer to your questions - yes, the Main SP List stores the values in People field and it only accepts a single entry. I will try what you have recommended! Also, how do I get the proper person to show up in this field when the PowerApp is opened to that particular item in Edit mode? Should setting the default property to ThisItem.'Executive Manager' work even though the source is from another list?

Thank you for your help!

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v-xida-msft Microsoft Employee on at

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Hi @sposvc ,

If you want to get the proper person to show up in this field when the PowerApp is opened to that particular item in Edit mode, please take a try with the following workaorund:

Set the DefaultSelectedItems property of the ComboBox (on your side, it is cboExecMgr ) within the PersonColumn to following:

{ Result: ThisItem.PersonColumn.DisplayName }

On your side, you should type following:

{ Result: ThisItem.YourPersonColumn.DisplayName /* <-- YourPersonColumn represents the Person column in your Main SP list */ }

Please take a try with above solution, check if the issue is solved.

Best regards,

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sposvc 11 on at

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This worked perfectly! Thank you!

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Powerplatform01 386 on at

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You can watch this video
https://youtu.be/w2I9ST1FeKw

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powerdev38 9 on at

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Just replaced with ";" with "," in the above formula and it worked for me. Thanks, mate.

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