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Checkbox updating all forms saved in a SP list

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Posted on by ST-19121058-0

Hi,

I'm building a Form in Powerapps with several activities and checkboxes for the users to track if they have completed those activities. When I open a new form and check the checkbox of one of the activities, all the forms saved in the SP list get that same box checked.

How can make the checkbox to be independent for each user to track their own status in their own Form?

Thank you,

Sonia.

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Building Power Apps

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RandyHayes 76,297 Super User 2024 Season 1 on at

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@SoniaTorres

Your records should be marked with something to identify the user.

You can utilize the Created By column that comes with any list or you can use your own.

So if you use the Created By operator, then you would LookUp that record ex: LookUp(yourList, 'Created By'.Email = User().Email)

If you use your own column, it can be a Person column, but storing an email address in a Text column is sufficient. Ex. LookUp(yourList, StartsWith(yourEmailColumnName, User().Email)

I hope this is helpful for you.

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AJ_Z 3,711 Super User 2024 Season 1 on at

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I am in agreement with @RandyHayes suggestion it is a great solution 🙂

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ST-19121058-0 9 on at

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Thanks RandyHayes for your reply 🙂

The SP list has columns that identify the user, is when you open the documents recorded to update the checkboxes that you realize when updating one Form the others recorded to get the same checkboxes clicked.

Do I have to apply that formula to all the checkboxes?

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RandyHayes 76,297 Super User 2024 Season 1 on at

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@SoniaTorres

Well, the thing is that I can see from the picture - you don't have a form, you have a screen with a bunch of individual hand placed controls in it.

So with that kind of design, there would be no "save" for everything (from what I see) and thus you would perform the update action on each control.

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