Automate Request Access

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Posted on by Gargoolgala

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HI All,

I have a Power App that I get Share Requests from when users attempt to use it. This is expected as I do not know who will request access and I cannot give "Everyone" access to the PowerApp (blocked by admin).

I have a Power Automate flow written and working that will give a user access access to the Power App.

My issue is how can I run the Power Automate flow when the user attempts to access the Power app. It seems that Permissions are the first thing checked when starting the Power App - so the Request Access screen pops up.

I tried running the flow in the OnStart of the Power App but that did not work. Is there a way I can edit the Request Access button to point at a link e.g. a Sharepoint link that they enter the request in a Sharepoint form that then triggers the Flow?

Or is there an option to run the flow prior to checking permissions (I know this is not a great security option).

Any ideas are appreciated.

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Building Power Apps

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jrletner 720 Super User 2025 Season 2 on at

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The user would need the proper access in order for that flow to run.

Have you considered creating either a Sharepoint form or Microsoft Form where users can request access. Upon approval, then you can trigger an automation that does what you need it to do?

Create a Microsoft Form for users to request access.
Create a Power Automate flow to process the requests.
Automatically grant access via the flow when a new response is submitted.
Provide users with the Form link to request access before opening the Power App.

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Gargoolgala 270 on at

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HI jrletner,

yes I have thought of using a SharePoint form etc. but that means I need to educate the users to go to the SharePoint to register and then to the Power App site after that.

I am attempting to make it the minimal amount of steps for the end user.

Just looking for ideas in case anyone in the community has worked around this in any way.

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