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PowerApps Canvas shared app (Kiosk Mode) for licensed users.

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Posted on by MrLaska

Hi Community,

I am struggling to understand the compliance aspect of the Power Apps licensing.

In my scenario , I would like to create a canvas app, that will be displayed on the tablets for multiple users to fill custom form. This device would be logged in with one account to save the struggle for less computer literate users. All of the users would have appropriate F1 license so they are able to use Power apps themselve. The device will have its own license (generic) with the E3 license. I was trying to understand "multiplexing" document but couldn't get a grasp of it.

In my case all of the users will have their own license + there will be 1 extra license for the device which means Microsoft gets paid more than they would if the users would have to login with their own accounts.

Is anyone able to answer if my scenario will be compliant with Microsoft Licensing Policy and maybe point out to the document where it is staed?

If not, is anyone able to share an idea how could i approach the case without the need of the users to login every single time to the device with their own credentials (KIOSK mode type scenario)?

Thank You if You took time to answer my question and overcome my struggle of understanding the complexity of the licensing.

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Governance & administering

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velegandla 204 Moderator on at

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@MrLaska

It seems F1 doesn't cover Power Apps by default?
https://www.microsoft.com/en-au/microsoft-365/enterprise/f1
https://powerusers.microsoft.com/t5/Power-Apps-Governance-and/Accessing-Powerapps-with-F1-license/td-p/956146

What data source your power app is connecting to?

You can read bit more about the multiplexing here
https://learn.microsoft.com/en-us/power-platform/admin/power-automate-licensing/faqs#multiplexing

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MrLaska 26 on at

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Thank you for answering @Velegandla
If not F1, what type of license does allow to only use the Powerapps without allowing to build and share ?
I based my knowledge on the article here:
Topic here
App is using standrad connectors. I read through those articles and cannot find my answer. If You believe there is an answer to my question there, could You please point it out?

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velegandla 204 Moderator on at

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@MrLaska

Based on the licensing guide, you need minimum Office 365 E1

https://go.microsoft.com/fwlink/?linkid=2085130
My understanding is if all users got minimum licenses to use the Power apps with standard connector then it should be fine.

I would recommend you to reach out to your local Microsoft licensing team expert to confirm it before you go with next steps.

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MrLaska 26 on at

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or E1 License as it seems cheaper option.

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MrLaska 26 on at

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I run it through copilot and thie was the answer:

Copilot

In your scenario, where you want to create a canvas app displayed on tablets for multiple users to fill custom forms, let’s address the compliance aspect of Power Apps licensing. Here are the key points:
Multiplexing:
Multiplexing refers to the use of hardware or software that allows customers to pool connections, reroute information, or reduce the number of devices or users directly accessing or using Power Apps, Power Automate, and Power Virtual Agents services 1 2.
In your case, the tablet device acts as an intermediary, facilitating access for multiple users. The concept of multiplexing comes into play here.
User Licenses:
All your users have appropriate F1 licenses, which allow them to use Power Apps.
The tablet device can have its own license (generic) with either an E3 license or a service account license.
Individual Accountability:
You’ve implemented a system where individual accountability is recorded through a custom login page. This is essential for tracking user interactions within the app.
Data Segregation:
Data segregation is assigned to each user, ensuring that users can only access and manipulate their own data. This is crucial for privacy and security.
Compliance Check:
Based on the information provided, your approach seems compliant with Microsoft’s guidelines:
Users with F1 licenses can interact with the app.
The tablet device (with its E3 license or service account) facilitates access.
Individual accountability and data segregation are in place.
Cost Considerations:
You mentioned that there will be one extra license for the device. While this may result in additional cost, it aligns with your specific scenario.
Consider evaluating the cost-effectiveness of this approach compared to other licensing options.
Professional Guidance:
Always consult with your organization’s licensing specialist or a Microsoft representative to validate compliance.
Licensing nuances can vary, and professional advice ensures you stay within licensing agreements.
In summary, your setup appears reasonable, but I recommend confirming with experts to ensure full compliance. Remember that licensing decisions should align with your organization’s needs and budget.

I guess i will have to see what the licensing specialist says in our organisation.

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velegandla 204 Moderator on at

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@MrLaska

Good on you checking with Copilot, I am not sure if Copilot (AI) is up-to-date with licensing 🙂

As i suggested before, you need to get in touch with licensing team.
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MrLaska 26 on at

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@Velegandla Thanks for replying.

I wish You were more able to help to solve my issue but thanks for trying.

I see maybe other community users will have some more advice in the matter .

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