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Hi Community,
I am struggling to understand the compliance aspect of the Power Apps licensing.
In my scenario , I would like to create a canvas app, that will be displayed on the tablets for multiple users to fill custom form. This device would be logged in with one account to save the struggle for less computer literate users. All of the users would have appropriate F1 license so they are able to use Power apps themselve. The device will have its own license (generic) with the E3 license. I was trying to understand "multiplexing" document but couldn't get a grasp of it.
In my case all of the users will have their own license + there will be 1 extra license for the device which means Microsoft gets paid more than they would if the users would have to login with their own accounts.
Is anyone able to answer if my scenario will be compliant with Microsoft Licensing Policy and maybe point out to the document where it is staed?
If not, is anyone able to share an idea how could i approach the case without the need of the users to login every single time to the device with their own credentials (KIOSK mode type scenario)?
Thank You if You took time to answer my question and overcome my struggle of understanding the complexity of the licensing.
@Velegandla Thanks for replying.
I wish You were more able to help to solve my issue but thanks for trying.
I see maybe other community users will have some more advice in the matter .
Good on you checking with Copilot, I am not sure if Copilot (AI) is up-to-date with licensing 🙂
As i suggested before, you need to get in touch with licensing team.
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I run it through copilot and thie was the answer:
In your scenario, where you want to create a canvas app displayed on tablets for multiple users to fill custom forms, let’s address the compliance aspect of Power Apps licensing. Here are the key points:
Multiplexing:
User Licenses:
Individual Accountability:
Data Segregation:
Compliance Check:
Cost Considerations:
Professional Guidance:
In summary, your setup appears reasonable, but I recommend confirming with experts to ensure full compliance. Remember that licensing decisions should align with your organization’s needs and budget.
I guess i will have to see what the licensing specialist says in our organisation.
Based on the licensing guide, you need minimum Office 365 E1
https://go.microsoft.com/fwlink/?linkid=2085130
My understanding is if all users got minimum licenses to use the Power apps with standard connector then it should be fine.
I would recommend you to reach out to your local Microsoft licensing team expert to confirm it before you go with next steps.
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If this response helped you in any way, please give kudos by clicking the 'Thumbs Up'/'Like' button and/or marking it as an 'Accepted Solution'. This helps others by providing a quick way to identify likely solutions to their issues.
https://www.linkedin.com/in/devendravelegandla/
Thank you for answering @Velegandla
If not F1, what type of license does allow to only use the Powerapps without allowing to build and share ?
I based my knowledge on the article here:
Topic here
App is using standrad connectors. I read through those articles and cannot find my answer. If You believe there is an answer to my question there, could You please point it out?
It seems F1 doesn't cover Power Apps by default?
https://www.microsoft.com/en-au/microsoft-365/enterprise/f1
What data source your power app is connecting to?
You can read bit more about the multiplexing here
https://learn.microsoft.com/en-us/power-platform/admin/power-automate-licensing/faqs#multiplexing
====================================================
If this response helped you in any way, please give kudos by clicking the 'Thumbs Up'/'Like' button and/or marking it as an 'Accepted Solution'. This helps others by providing a quick way to identify likely solutions to their issues.
https://www.linkedin.com/in/devendravelegandla/
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