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Referencing a variable that hasn't been populated, forces it to be populated

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Posted on by wturner123

Hello,

I've run into an issue with a condition, where I would like to ask the user a question and then ask them a follow up question if their response is one of two things.

Ideally, I would want to be able to save the response to the follow up (in this instance, a custom email address) in the "SendEmail" variable, so that it covers both scenarios. However, this isn't possible so I've had to save it as a separate variable "CustomEmail".

The main problem arises when I try to call my Power Automate flow, which is configured to take both of the variables. If the user chooses 'Default', then I would expect the CustomEmail variable to not be populated, which I can handle in the flow. What actually happens, as seen below, is that the bot forces the custom email question on the user even though they chose the 'Default' response.

Surely this isn't intended behaviour?

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Community Power Pla... Microsoft Employee on at

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This looks like a pretty big omission, surely this cannot be working as intended 🙂 Help, please 🙂

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CU22081450-0 Most Valuable Professional on at

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Hi @wturner123 / @Anonymous ,

Unfortunately, it's not possible to pass an empty variable to your workflow yet.

We have an idea here: Allow PVA to send 'NULL' values to Power Automate - Power Platform Community (microsoft.com)

My suggestion: Create two different workflows, it's better.

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wturner123 13 on at

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Thanks for the reply.

Unfortunately, this causes so much duplication of code/actions. This is just a sample of the actual topic we have, but essentially the Power Automate flow returns a "JobId" value which is used by several other steps that proceed this in the topic.

By splitting out this part where we call the flow and return a JobId, we'd have to also duplicate everything after that, as we also can't set the same JobId variable globally from two separate topics.

There's a few things that would solve this, which all seem to be unavailable as far as I can tell:
1. Set the value of a variable without the use of the "Ask a question" action
2. Passing null values to Power Automate
3. Re-using variables - i.e. "Ask a question" could update an existing variable, rather than having to declare brand new ones

Keen to know if there's any other solution available that I'm missing.

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CU22081450-0 Most Valuable Professional on at

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@wturner123

1- Create and pass variables to sub-topics - Power Platform Release Plan | Microsoft Docs

2- Allow PVA to send 'NULL' values to Power Automate - Power Platform Community (microsoft.com)

3- Allow Flow response messages to overwrite their ow... - Power Platform Community (microsoft.com)

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Community Power Pla... Microsoft Employee on at

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Thanks 🙂 - in other words - we did not miss anything, it is just currently not possible to do. Shame...

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CU22081450-0 Most Valuable Professional on at

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@wturner123 ,

You can do a workaround.

1- Create an entity (left menu) called "Email Type" with:

- Default

- Custom (and here, add some synonymous like: "Custom: user@site.net " " Custom - user_name@mysite.com.eg" "custom user.Name12@website.net" )

and turn on the Smart matching.

2- Go to your topic and modify the question to use the entity instead of fixed options. And a note inside your question for the user like "Note: If you want to use custom email, send Custom - youremail@contoso.com"

3- Create the condition again to guarantee the connection with the new question

3- Remove the Email question

4- In your workflow, remove the CustomEmail parameter

5- Done!

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wturner123 13 on at

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Thanks for the replies again.

I can't see a way to retrieve the actual email that they've entered though? It correctly matches "Custom", but this is also what is returned.

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wturner123 13 on at

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Managed to come up with some sort of solution which seems to work.

By having an open question and asking the user to answer in a particular way, we can then capture the response and validate it in a Power Automate flow. If it's deemed to be invalid, we can loop back until they've entered a valid response.

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CU22081450-0 Most Valuable Professional on at

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Great @wturner123 !

My suggestion is not working because when you use a custom entity with synonymous, you cannot get the whole value entered by user 😞

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Community Power Pla... Microsoft Employee on at

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Thanks for trying to help 🙂 In a very convoluted way, we got what we wanted 😄

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