web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Apps / Help with Business Uni...
Power Apps
Unanswered

Help with Business Unit Structure and Design in Existing Application

(1) ShareShare
ReportReport
Posted on by 43

Need help with the following scenario for an app live in production:

The existing application has a root business unit (root) and several child business units (A,B,C,D etc). There are several security roles that when applied at the root level gives users access to all data, with variations of read, write, create, and delete privileges. There are also several security roles when applied at the child business unit level give variations of read, write, create, and delete privileges. 

 

Users within the child business unit records submit records which are then reviewed in the model driven app and are either approved or rejected by their supervisor, who is also part of the child business unit. In the configuration record for the users who submit records to be reviewed, their supervisor is set in the record and this sets the managerial hierarchy in the backend. 

Setting a supervisor of a submitter works so long as the supervisor is in the child business unit or is in the root business unit parent to the child. The issue comes when a supervisor needs to reject/approve for multiple submitters who exist in different child business units. 

The idea is to create a new business unit parent to A and B and place the supervisor in this new business unit. This supervisor would also need a new security role with permission to view child business unit data. Current roles would expose data from other child business units which is not desired. 

 

How would you approach this problem without re-architecting the whole security model of the app? I know this may be inevitable.

Categories:
I have the same question (0)
  • gulshankhurana Profile Picture
    1,397 Moderator on at

    Hi @JoeFitz 

     

    Have a look at these and see if this helps:

    https://youtu.be/AsmMgqPKrJk

    https://youtu.be/dVGklfmVr6s

     

    Kind regards 

    Gulshan 

    Please give it a thumbs up 👍🏻 if you appreciate my efforts.

    If my answer helped you resolve your issue then please also mark it as a solution ✅  so that it helps others experiencing the same problem.

     

  • JoeFitz Profile Picture
    43 on at

    Hi @gulshankhurana,

     

    Thank you for this information! Now if the user who is in business unit A gets the role from A and business unit B, this would not change the fact that user in BU A cant be set as manager in BU B correct? User in BU A would still have to either be in BU B or in the parent to BU B.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Congratulations to the March Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Apps

#1
11manish Profile Picture

11manish 541

#2
WarrenBelz Profile Picture

WarrenBelz 434 Most Valuable Professional

#3
Valantis Profile Picture

Valantis 289

Last 30 days Overall leaderboard