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Sharepoint List over 2000 records

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Posted on by jamesalspec

This code for BrowseGallery worked fine until the SharePoint List exceeded 2000 records. Now the gallery shows no records. I have experimented with a few solutions but had no luck. I like the concept of creating a collection based on criteria and displaying the results, but I'm not sure how to implement. Any help would be appreciated. Thanks.

SortByColumns(Filter('Extrusion Replenishment', StartsWith(Item.Value, TextSearchBox1.Text), Text(DateValue(Created), "dd/mm/yyyy") = Text(DateValue(DatePicker1.SelectedDate), "dd/mm/yyyy")), "Created", SortOrder.Descending)

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Michael E. Gernaey 53,325 Super User 2025 Season 2 on at

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HI,

So your gallery displays nothing?

Well I am guessing that your Code has Delegation Issues. In your design studio, does it have a yellow underline and say it has delegation issues?

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IAmIntractable 278 on at

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The number of rows in the list only affects the number of rows returned based on the search criteria. I have lists with tens of thousands of rows. Note that a 2000 row gallery may be slow to render.

I would assign your items query below to a collection to see if any rows are returned. If none are, then your criteria is wrong. Note also that Starts with is case sensitive so perhaps there is no match.

SortByColumns(Filter('Extrusion Replenishment', StartsWith(Item.Value, TextSearchBox1.Text), Text(DateValue(Created), "dd/mm/yyyy") = Text(DateValue(DatePicker1.SelectedDate), "dd/mm/yyyy")), "Created", SortOrder.Descending)

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Nandit 1,568 Moderator on at

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Hi

You can use this amazing formula by Tomasz Poszytek on the OnStart of your app to collect more than 2000 or any number of items (don't forget to replace the list names and other values) -

Set( firstRecord, First('Large List') ); Set( lastRecord, First( Sort( 'Large List', ID, Descending ) ) ); Set( iterationsNo, RoundUp( (lastRecord.ID - firstRecord.ID) / 500, 0 ) ); Collect(iterations, Sequence(iterationsNo,0)); ForAll( iterations, With( { prevThreshold: Value(Value) * 500, nextThreshold: (Value(Value) + 1) * 500 }, If( lastRecord.ID > Value, Collect( LargeListSP, Filter( 'Large List', ID_val > prevThreshold && ID_val <= nextThreshold ) ) ) ) );

Here's the link to his article to understand the code - https://poszytek.eu/en/microsoft-en/office-365-en/powerapps-en/overcome-2000-items-limit-using-power-apps-collect-function/

Hope it helps.

Kind regards,

Nandit

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Hugoxoft 4 on at

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You must create a pagination, I leave you an example:

Paginación en galeria (elpowerapps.blogspot.com)

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jamesalspec 42 on at

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@Hugoxoft @Nandit @IAmIntractable @FLMike

Apologies, I may not have been super clear. It shows any record up to the 2000th. Any record after that is not shown.

FLMike - you are correct. It shows delegation warning.

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