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Power Apps to check shared outlook calendar availability and book

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Posted on 20 Feb 2024 19:13:33 by ACKC

Is it possible to have a Power App that will include a connection to an outlook shared calendar in order to check it's availability and book a date/time with pending approval? When making the booking, they should be able to see what days/time are available but not the details of the calendar.

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Wauters 38 on 31 Dec 2024 at 12:31:22

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Power Apps to check shared outlook calendar availability and book

Note that you use the "Find meeting times (V2)" action of the Office 365 Outlook connector to retrieve meeting time suggestions.

See docs: https://learn.microsoft.com/en-us/connectors/office365/#find-meeting-times-(v2)
ACKC 7 on 21 Feb 2024 at 17:07:37

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Re: Power Apps to check shared outlook calendar availability and book

Thanks a lot! I have a better idea of how to get started!
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RogierE 862 Super User 2025 Season 1 on 20 Feb 2024 at 20:46:37

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Re: Power Apps to check shared outlook calendar availability and book

Hi ACKC,

This is definately possible.
Creating a calendar from blank can be quite a hassle though. That is why PowerApps has a standard screen template for a calendar view:
After adding such a screen, you should rebuild it a bit:
to be able to select the shared calendar that you mentioned, you should change/remove the dropdown. By standard the dropdown shows your personal calandars.
You might want to change the CalendarEventsGallery1 to not show details of the meeting but only the availability as you mentioned
Don't forget you're actually building a second version of Outlook. If this is the only functionality that you are creating in your Canvas App, you could also consider explaining your users how to add the shared calendar to their outlook 😉

Please like the reply and/or accept it as the solution if the answer is what you were looking for.