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Power Platform Community / Forums / Power Apps / Excel Table Permission...
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Excel Table Permissions Preventing Users from Using App

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Posted on by 107

Hi All,

 

I'm pretty new to Power Apps, but have managed to build a multi screen app to pull data from one excel table, collect further data from the user and post back to a second excel table in a separate file. These excel files are stored in a department specific SharePoint folder.

 

Anyone within my department with access to those files within SharePoint, seems to be able to use the app fine. My issue comes when users without access to that SharePoint and therefore those tables, attempt to use the app. They get an error; "Error when trying to retrieve data from the network. No table was found with the name.....".

 

I cannot allow users outside of my department wider access to these tables other than for the use of this app. For example, I wouldn't want to place these files in a SharePoint share that all employees could access, as they would be able to view the entire contents of these files.

 

1) How can I achieve this?

2) What other ways can I get this app working for my needs?

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  • WarrenBelz Profile Picture
    154,492 Most Valuable Professional on at

    Hi @rickydg ,

    One possibility is to make a SharePoint sub-site, put the Excel file in there and share that site with the relevant users. 

     

    Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

    MVP (Business Applications)   Visit my blog Practical Power Apps

  • rickydg Profile Picture
    107 on at

    I have reached the conclusion that both Excel and Sharepoint would likely become unusable pretty quickly as the dataset expands. It's also impossible for me to manage permissions to these Excel files so that we can comply with GDPR.

     

    I am therefore now exploring Dataverse tables for Teams. I would like to clarify if it would be possible to control permissions sufficiently with this to allow all employees access to the app, but not the Dataverse tables directly?

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