Level Approvals in power apps

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Posted on by AbdulraofMattur

Approval Flow

Form Submission (LVL1)

•   Email Sent to requester
•   Email Sent to manager
•   Approval Flow Moves to LVL2 & New Action log as pending with manager

Manager / Delegate Person Approval (LVL2)
• Approve

- Action Log Updated Status changed from Pending with manager to approved by manager

- Rule If the Radio button is selected as CEO then the request should go to CEO Approval (Predefined list in the DB)
CEO selected: Move to LVL3 & New Action Log Status Pending with CEO

Else: Move to LVL4 & New Action Log Status Pending with Security Team Email Update to requester

• Reject

- End flow

- Send Email to requester with status as rejected

- Action Log Updated Status changed from Pending with manager to Rejected by manager

CEO Approval (LVL3)

(service call to retrieve emails)

(first one to approve)

(if request assigned and action not taken, request to be removed from assigned and move back to pending queue)

• Approve

- Action Log Updated Status changed from Pending with CEO to approved by CEO

- Move to LVL4 & New Action Log Status Pending with Security Team

- Email Update to requester

• Reject

- End flow

- Send Email to requester with status as rejected

- Action Log Updated Status changed from Pending with CEO to Rejected by CEO

Security Team Supervisor Approval (LVL4)

(configurable list of emails)
(first one to approve)

(if request assigned and action not taken, request to be removed from assigned and move back to pending queue)

• Approve

- Action Log Updated Status changed from Pending with Security Team to approved by Security Team

- Email Update to requester
- Email to all Selected Location with the request details

• Reject

- End flow
- Send Email to requester with status as rejected
- Action Log Updated Status changed from Pending with Security Team to Rejected by Security Team

i think will have functionality on the approve reject buttons in powerapps to call the flow when approved or reject by levels and i think it will be a deeplink powerapps to direct from the flow to the powerapps screen to click approve or reject and will be Hyper link in the body of emails in the flow to redirect to the request for review details & Approval .

what is the solution to all of that ?

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Building Power Apps

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Nandit 1,568 Moderator on at

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Hi AbdulraofMattur,

You can achieve this by using the Power Apps as the trigger for your flows with some inputs from the Power app, "Start and Wait for approval" action, conditions, update item actions, etc. Definitely achievable but I would suggest you post smaller chunks of your use case instead of the whole thing.

Hope this helps. Let me know if you need any help with the first round of approvals. It's best to build this step by step as it takes a lot of effort.

Kind regards,

Nandit

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AbdulraofMattur 12 on at

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i don't want to use Start and Wait for approval, what i want from the flow is the update status and manage approval levels ,sending emails to the approvers with A deep link in the email body will redirect to the PowerApps screen, allowing the reviewer to approve or reject directly by buttons inside the powerapps.

example: i have page user enter data , when i submit my page will call the flow to update status and send email to manager , the email will have link to direct to powerapps details page with approve and reject buttons when click on approve will return to flow to continue and go to next level approval .

we will use something called deep link.

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