Power Apps Licencing

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Posted on by CliveMM

Our company is considering using a combination of power apps and power pages to contain staff safety documents, check in information and other forms. I have been reviewing the power pages plan which offers up to 100 authenticated users/site/ month. I am aware that we can embed canvas power apps into the page however, there are only a small number of staff who I expect to have a power apps licence. The remainder of people will be external users who may not have a Microsoft account.

Does anybody know the licencing structure when embedding a canvas app into power pages? Can unlicensed users access the app since it is embedded on the pages or will all users who log into the site be required to have a power apps subscription?

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Lucas001 2,595 Super User 2026 Season 1 on at

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Hi @CliveMM,

have a look here:

As stated below you will need people to login in to use your canvas app: https://learn.microsoft.com/en-us/power-apps/maker/canvas-apps/embed-apps-dev

"Keep the following points in mind for authenticating users of your app:
If your website uses Azure Active Directory (AAD) based authentication, no additional sign-in is required.
If your website uses any other sign-in mechanism or is not authenticated, your users see a sign-in prompt on the iframe. After they sign-in, they will be able to run the app as long as the author of the app has shared it with them.
As you can see, embedding apps is simple and powerful. Embedding enables you to bring apps right to the places you and your customers work – websites, Power BI dashboards, SharePoint pages, and more."

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Hope that helps.

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