Create, send, and manage surveys inside the app

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Posted on by AG-27030710-0

I’m building a Power Apps application where users must create surveys, send/distribute them, and manage/publish them—all from within the app (Canvas / Data Driven).

How should I approach this? Is there a recommended pattern (custom Canvas/PCF + Dataverse tables, Customer Voice, or Microsoft Forms + Power Automate)?

Has anyone done this and can share a proof of concept, sample, or docs?

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Microsoft Dataverse with Power Apps

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Danielmp599 31 on at

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Hi AG-27030710-0,

You can build a complete survey lifecycle (create, send, manage) inside Power Apps using different approaches depending on your flexibility and integration needs.

Surveys: Title, Description, CreatedBy, Status Questions: QuestionText, Type (Text, Choice, Rating), SurveyID Responses: UserID, QuestionID, Answer Recipients: SurveyID, UserEmail, SentDate

Use Canvas App with modern controls to build dynamic forms based on the survey structure.

You can distribute surveys using:

Power Automate: Trigger flows to send survey links via email or Teams.

Deep links: Generate links to specific survey screens in your app.

QR codes: Embed links in printed materials or posters.

Inside Power Apps:

Use galleries to list surveys and their status.

Use forms to edit questions or deactivate surveys.

Use dashboards (with Power BI or embedded charts) to view response analytics

As an additional note, to avoid extra costs such as Dataverse licensing, you can use SharePoint as your data source.

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developerAJ 4,763 on at

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You should be building dynamic form using Gallery control

(1) dynamic form in powerapps - YouTube

Power Apps Dynamic Form Schema | Add Controls on the fly

One list where you maintain the forms along with access permissions or any necessary requirements and other list with metadata for form as shown in videos

If this solution helped you resolve your issue, kindly mark it as accepted — it makes it easier for others to find and also closes the discussion. If you found it useful, a Like ❤️ would be greatly appreciated!

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developerAJ 4,763 on at

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Please let us know if the issue still exists. If it has been resolved, kindly close the thread by accepting the solution

If this solution helped you resolve your issue, kindly mark it as accepted — it makes it easier for others to find and also closes the discussion. If you found it useful, a Like ❤️ would be greatly appreciated!

🤝 Let’s connect on LinkedIn || 📘 Explore more on my articles

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MP From V 8 on at

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Assuming you have ruled out Customer Voice and Microsoft Forms...

We have built many "Dynamic Form" types of Dataverse backed solutions with a Canvas front end.

Surveys can be one of them.

The data model isn't too complex, here is an example (in Mermaid https://mermaid.live/)
erDiagram USER ||--o{ SURVEY_INSTANCE : "completes" SURVEY ||--o{ QUESTION : "contains" SURVEY ||--o{ SURVEY_INSTANCE : "has responses" SURVEY_INSTANCE ||--o{ ANSWER : "records" QUESTION ||--o{ ANSWER : "is answered in" USER { int user_id PK string name string email } SURVEY { int survey_id PK string title string description datetime created_at int created_by FK -> USER.user_id } QUESTION { int question_id PK int survey_id FK -> SURVEY.survey_id string question_text string question_type // e.g. text, multiple choice, rating int display_order } SURVEY_INSTANCE { int instance_id PK int survey_id FK -> SURVEY.survey_id int user_id FK -> USER.user_id datetime started_at datetime completed_at string status // e.g. in-progress, completed } ANSWER { int answer_id PK int instance_id FK -> SURVEY_INSTANCE.instance_id int question_id FK -> QUESTION.question_id string answer_value }

You would then have a Canvas App that would present the Survey Types to the user that they are allowed to take.

Or, pass a parameter into the Canvas App as to the Survey Type.

Then you would collect your data within the Canvas App - paying attention to rendering each question one at a time in order (with the correct control as per the question type).

Have a screen that can construct a URL that can be shared & e-mailed to people.

Power BI can be the way you view the data visually. Quickly view it all raw using a Model Driven App.

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