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powerapps gallery view restriction

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Posted on by bhrigu12

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I have created an app where all user in organization fill some details and submit. This forms needs to be rated by certain departmental people like in my case Corp BE (2-3 ppl). How to create a gallery which can be viewed by only some people who will give ratings?? Can anyone help...!!

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dinusc Microsoft Employee on at

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The easiest way would be to create a list of user emails that are allowed to provide ratings and store it on the server. Note that any user that runs the app is successfully authenticated (or he/she will not be able to launch it) so all you need to do is to extract the authenticated email, validate it against the stored list onthe server and set the Gallery visibility accordingly. The email of the authenticated user can be obtained via User().Email formula. To test this, add a label to the screen and set its Text property to User().Email

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bhrigu12 67 on at

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Thanx for your reply...!!

Let me explain it more appropriately. I am making my app (let's say- MYAPP) in company environment (Note: I am not in IT system administrator). This app is shared with everyone in our company environment. Anyone from our company environment can fill up the form in powerapp with a sharepoint data source.
Once the form is filled up, it has to be rated by people in a specific department (say CORP) of our company.

Your reply has given me one idea- To create 2nd app using the same data source and share it with the CORP people only (dis will restrict other users to view/modify). Once any form is filled, using microsoft flow it will notify the CORP people and they will visit the 2nd app and give the ratings which will be updated in sharepoint.

Is there any way of doing it in same app??

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BitLord69 914 on at

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If you are using Active Directory you can use security groups to control who can see the extra rating control(s).

In this post I experiment with this: https://powerusers.microsoft.com/t5/General-Discussion/Is-it-possible-to-switch-the-view-as-InfoPath-in-powerapps/td-p/54604/jump-to/first-unread-message

Good luck!

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dinusc Microsoft Employee on at

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@BitLord69provided a good option.
The key is to find something that all trhe "corp" users have in common. For example, you may find that all the "corp" users are members of a certain gorup in which case you could use Office365Groups.ListGroupMembers(id) for validation.

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bhrigu12 67 on at

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Thanx for the solution...!!

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