IMP:SharePoint groups in Powerapps

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Posted on by shwethegde

Hello,

Has anyone tried below scenario?

1. I have set of users in sharepoint group

2. On load of powerapp, I will check if current user belongs to Sharepoint group

3. If he is part of the group, then load all the items in the screen

I am unable to achieve this for some reason. Can anyone please share your inputs.

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Building Power Apps

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Jeff_Thorpe 6,085 Super User 2024 Season 1 on at

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There isn't any functionality that I am aware of that will get members of a SharePoint group. You could create a list in your site that contains all the users that should have access to all the fields and then OnStart or OnVisible of PowerApps you could pull that information in and use it to determine if the user can see all the fields or just some of them.

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shwethegde 14 on at

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Hello,

Thank you for the response. I am afraid that we cannot read it from list as there are many users whom we should maintain. And also I believe saving in list is not recommended.

It’s really important that there should be option to view based on sharepoint and there will be many actions which we perform based on groups.

Hope Microsoft introduces this.

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ThatAPIGuy 925 on at

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@shwethegde

this could be a workaround. i can't confirm it as I can't check for other users.

First, add any one of the exisitng lists in your sharepoint group as a datasource. If you don't have a list just creat a dummy list so that you can connect to sharepoint. Note: the list should have the same permission as the sharepoint group

then, to test this out insert a label in the app and set its text property to
If(IsEmpty( Errors('SharepointListname')),"true","false" )

So , if the user has permissions, no errors will be returned, whereas if the user isn't a part of the sharepoint group some permission error will be returned and thus the Errors table won't be empty.

Check and let me know if it works. You will probably have to ask someone outside the group to open the app and check it.

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ThatAPIGuy 925 on at

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@shwethegde

the earlier one might not work, so try this -

If(DataSourceInfo( 'SharepointListName', DataSourceInfo.ReadPermission),"has access","doesn't have access")
or
If(DataSourceInfo( 'SharepointListName', DataSourceInfo.EditPermission),"has access","doesn't have access")

Check this for DataSourceInfo documentation https://docs.microsoft.com/en-us/powerapps/functions/function-datasourceinfo

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skylitedave 652 on at

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This is clever...

The only downside is the underlying sharepoint list holding the data doesn't know anything about the PowerApps trick, so that data in those columns you hide in PowerApps could be viewed in the underlying list if the user has access to the list

It may be better to store the data you want to hide in another list and set the form to read data from the list holding that secure data...

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Community Power Pla... Microsoft Employee on at

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Hi,

It is late, probably too late. However, the community continued to work. Here is a link which can help you out.
Vote the idea here

Answer to your prayers

Have a look and feel free to discuss further.

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Community Power Pla... Microsoft Employee on at

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that only works if you have an Admin Flow license..

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