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Posted on by dylandavis09

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I have a concern about the list menu in PowerApps. It seems that PowerApps cannot create a role-based list menu, where each role like staff and student would display differently within the same menu. Creating two separate list menus would be too much work for me. Currently, I've labeled each name on the list to navigate to the respective screen.

Screen recording: https://drive.google.com/file/d/1EgLR-1LA-jbiEMx6ndV0aZk6EvhhTjvv/view?usp=sharing

Staff Role Student Role

Screenshot 2024-07-16 at 5.19.16 PM.png Screenshot 2024-07-16 at 5.18.58 PM.png

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Building Power Apps

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SoPatt Microsoft Employee on at

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I don't fully understand your issue. However, assuming you have a variable called Role that holds the text "Student" or "Staff", you could show or hide controls using the Visible property, e.g. Role="Student", Role="Staff".

Perhaps it would help to describe your issue in more detail.

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dylandavis09 442 on at

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I just figured out and solved the issue where I had two different tab menus in two different variables. I am trying to get everything together in one tab menu. I would like to have everything in one place, with the tab menu based on the role: Students will see one list, and Staff will see another list.

If(

LookUp(

'DHS All Users',

'Full Name' = User().FullName

).Role.Value = "Student",

UpdateContext({varStudentTabListMenu: !varStudentTabListMenu}),

If(

LookUp(

'DHS All Users',

'Full Name' = User().FullName

).Role.Value = "Staff",

UpdateContext({varStaffTabListMenu: !varStaffTabListMenu})

)

)

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Ryan_B 446 on at

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SoPatt has the right of it to make it simple.

Use the menu in your "StaffTabList" screen and define what to display based on the role. Judging by your video, it looks like you have the sections grouped in some fashion, in which case you will go to the "DHS Administration" group and set its visible property to:

If(

LookUp('DHS All Users', 'Full Name' = User().FullName).Role.Value = "Staff",

true,

false

)

This will only display that group of controls to users who are assigned the "Staff" role.

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Sam_Fawzi 902 Super User 2026 Season 1 on at

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Hey,

I think we need to know where you're getting the menu list from. Is it from a SharePoint list or is it hard-coded? I had a similar requirement, and I created a SharePoint list for the menu with roles. Based on the logged-in user's role, I was able to show or hide items accordingly.

Cheers,

Sam

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dylandavis09 442 on at

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Thank you Sam and Ryan for your sending this!!!! It's worked.

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