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Search on multiple fields: Nesting with Sort and Filter in Gallery.Items formula

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Posted on by Community Power Pla... Microsoft Employee

I have the below listed formula on Gallery.Items. I want to search on basically all of the columns, not only "Activity_Name". Examples include "Description" (a multi-line text field), "Technology_Areas" (a combo box), and "Industry" (a drop-down choice). Any thoughts on how to integrate that capability into my code?

Thanks in advance!

-Jake

SortByColumns(
Filter(
If(varMyItems, Filter('Engagement Form', 'Created By'.DisplayName = gvCurrentUserName), 'Engagement Form'),
StartsWith(Activity_Name, TextSearchBox1.Text)
),
"ID",
If(SortDescending1, Descending, Ascending)
)

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RezaDorrani 12,145 on at

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Hi @Anonymous

you will have to add AND(&&) and OR (||) logic to your query

Example:

SortByColumns(
Filter(
If(varMyItems, Filter('Engagement Form', 'Created By'.DisplayName = gvCurrentUserName && StartsWith(Description && Industry.Value = IndustryDropdown.Selected.Value,descriptionTextBox.Text)), 'Engagement Form'),
StartsWith(Activity_Name, TextSearchBox1.Text)
),
"ID",
If(SortDescending1, Descending, Ascending)
)

Regards,
Reza Dorrani

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

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Community Power Pla... Microsoft Employee on at

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Hi Reza,

This did not work. I have attached a screenshot taken after I cleaned up the column names. Also, the StartsWith function is included twice?

-Jake

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RezaDorrani 12,145 on at

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Hi @Anonymous

Sorry was on a poor wifi network which did not paste the correct format

This is your original function

SortByColumns(
Filter(
If(varMyItems, Filter('Engagement Form', 'Created By'.DisplayName = gvCurrentUserName && Code), 'Engagement Form'),
StartsWith(Activity_Name, TextSearchBox1.Text)
),
"ID",
If(SortDescending1, Descending, Ascending)
)

Just add (below is just an example) to your existing logic
Code =
StartsWith(Description,descriptionsearchbox.Text ) && Industry.Value = IndustryDropdown.Selected.Value

Assuming Industry is a column of type Choice

Regards,
Reza Dorrani

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

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v-xida-msft Microsoft Employee on at

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Hi @Anonymous ,

Could you please share a bit more about the "Technology_Areas" field and "Industry" field in your SP List data source? Are they Choice type column?

Durther, do you want the TextSearchBox1 search text to be also searched within "Description" field, "Technology_Areas" field and "Industry" field?

Currently, within PowerApps, the StartsWith function could only be used to test whether one Text type column begins with a text value, it could not be used for Complex type column, e.g. Choice, LookUp, Person column type in SP list.

As an alternative solution, please take a try with the following workaround:

Please consider modify your formula as below:

SortByColumns( Filter( AddColumns('Engagement Form', "IndustryValue", Industry.Value, "Technology_AreasValue", Technology_Areas.Value),
If(varMyItems, 'Created By'.DisplayName = gvCurrentUserName, true), StartsWith(Activity_Name, TextSearchBox1.Text) || StartsWith(Description, TextSearchBox1.Text) || StartsWith(IndustryValue, TextSearchBox1.Text) || StartsWith(Technology_AreasValue, TextSearchBox1.Text) ), "ID", If(SortDescending1, Descending, Ascending) )

Note: Please set the "Data row limits for Non-delegable queries" option to maximum value -- 2000 within Advanced settings of App settings of your app. I assume that the "Technology_Areas" field and "Industry" field are both Choice type column in your 'Engagement Form' data source.

Please take a try with above solution, check if the issue is solved.

Best regards,

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Community Power Pla... Microsoft Employee on at

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Hi Reza,
I wasn't able to make this work for some reason. Any way you can integrate the code for me?
-Jake

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Community Power Pla... Microsoft Employee on at

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Hi Kris,

Technology_Areas is a combo box and Industry is a drop-down choice. Yes I would love it if I could search all of the fields. I removed the Technology_Areas argument from the StartsWith function in your code (listed below), and while the search appears to be working properly for Description and Industry, after selecting the list item from the gallery, the details never load. Please refer to the screenshots below. And thank you in advance!

-Jake

SortByColumns(
Filter(
AddColumns('Engagement Form', "IndustryValue", Industry.Value, "Technology_AreasValue", Technology_Areas.Value),
If(varMyItems, 'Created By'.DisplayName = gvCurrentUserName, true),
StartsWith(Activity_Name, TextSearchBox1.Text) || StartsWith(Description, TextSearchBox1.Text) || StartsWith(IndustryValue, TextSearchBox1.Text)
),
"ID",
If(SortDescending1, Descending, Ascending)
)

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